Administrative Assistant
- Location
- Jerusalem
- Work type
- Part Time
- Salary
- $0–$0
- Posted
- 2026-10-07
Job description
Part-Time / Remote / Freelance
Location: Jerusalem Area (Remote with minimal in-person requirement)
Hours: Approximately 24-30 hours per month (Flexible)
Practice Specialty: Evidence-based psychological treatments for children, adolescents, adults, and parents.
Invoicing: Must be able to issue invoices (Osek Patur / Osek Murshe).
About the Role
We are a thriving private psychology practice dedicated to providing high-quality, evidence-based care. We are seeking a highly organized, proactive, and warm Administrative Assistant to support our clinical team and help streamline daily operations. This is a fantastic opportunity for an independent freelancer looking for a steady, flexible, part-time project where their organizational skills will make a tangible difference in a helping profession.
Key Responsibilities
Position Structure
Qualifications & Requirements
How to Apply
If you are an organized professional who thrives in a supportive, discrete clinical environment, we would love to hear from you. Email your CV and a brief cover letter highlighting your relevant experience.
Location: Jerusalem Area (Remote with minimal in-person requirement)
Hours: Approximately 24-30 hours per month (Flexible)
Practice Specialty: Evidence-based psychological treatments for children, adolescents, adults, and parents.
Invoicing: Must be able to issue invoices (Osek Patur / Osek Murshe).
About the Role
We are a thriving private psychology practice dedicated to providing high-quality, evidence-based care. We are seeking a highly organized, proactive, and warm Administrative Assistant to support our clinical team and help streamline daily operations. This is a fantastic opportunity for an independent freelancer looking for a steady, flexible, part-time project where their organizational skills will make a tangible difference in a helping profession.
Key Responsibilities
- Communication & Client Intake: Managing initial inquiries via phone, email, and WhatsApp; coordinating intake paperwork and maintaining professional, empathetic communication with clients and parents.
- Scheduling & Coordination: Managing clinician schedules, appointment booking, and room/calendar coordination.
- Data & Documentation: Organizing digital files, tracking administrative data, and updating spreadsheets.
- General Administrative Support: Assisting with billing tracking, document preparation, and other day-to-day operational tasks as needed.
Position Structure
- Hours: ~24 - 30 hours a month (averaging 6 - 7 hours per week).
- Format: Primarily remote/work-from-home, with a requirement of one hour per week in person at our office in the Jerusalem area for physical file management, handovers, or alignment meetings.
- Compensation Model: Freelance contract. The candidate must be registered to issue legal invoices (Kabalot / Cheshboniyot).
Qualifications & Requirements
- Tax Status: Must have an active Osek Patur or Osek Murshe status.
- Language Skills: Bilingual English/Hebrew (Native or fluent level in both, written and spoken). Comfortable communicating with both English-speaking and Hebrew-speaking clients.
- Tech Savvy: Strong knowledge of Microsoft Excel/Google Sheets and general computer software. Comfortable learning new platforms (e.g., clinic management systems).
- Communication Tools: Reliable, continuous access to WhatsApp and a professional manner in managing message threads.
- Soft Skills: Exceptional interpersonal skills—warmth, discretion, empathy, and absolute confidentiality are essential.
- Organizational Mastery: Highly detail-oriented, self-motivated, and able to manage time independently without direct supervision.
How to Apply
If you are an organized professional who thrives in a supportive, discrete clinical environment, we would love to hear from you. Email your CV and a brief cover letter highlighting your relevant experience.
