Administrative Specialist 2 (Finance)

Description
If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

Example of Duties
Note: Experience in using the New Jersey Comprehensive Financial System (NJCFS), the New Jersey State of the Art Requisition Technology (NJSTART), and the Electronic PP1 System (ePP1) would be helpful.

Example of duties:

Complete a three-way match process of purchase orders, invoices and packing slips for accuracy and completeness.
Reconcile vendor accounts by verifying payments, reviewing balances, and resolving billing and invoice discrepancies.
Enter, review, and verify data in computerized accounting and purchasing systems, including NJCFS, NJSTART, and ePP1, for accuracy and completeness.
Communicate with vendors, court divisions, and Judiciary staff regarding payment status, account issues, and related financial inquiries.
Prepare payments to be processed to vendors and maintain payment tracking, recordkeeping, and other financial control systems.
Review requisitions, vouchers, invoices, and other financial documents to ensure accuracy and compliance with established procedures.
Monitor and prepare disbursement-related documentation and support payment processing activities.
Assist with purchasing-related transactions and coordinate with vendors as needed.
Compile, maintain, and report financial, workload, or other statistical data as required.
Establish and maintain effective working relationships with vendors, internal units, and staff at all levels of the Judiciary.
Provide cross-training and procedural guidance to co-workers, as needed.
Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications
Graduation from an accredited college or university with a bachelor's degree.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.