Executive Assistant

Responsibilities

Essential duties and responsibilities include, but are not limited to the following:

Manages executive's schedule and makes/accepts/adjusts appointments as appropriate in a timely fashion
Arranges and coordinates domestic and international travel schedules and reservations
Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities
Takes charge of all on-site and off-site meetings, manages outside vendors and budget, handles contracts for outside meeting vendors
Prepares minutes of key meetings
Prepares expense reports and submits them for reimbursement on behalf of executive
Assists executive in other activities as assigned
Partners with company leadership and executives to drive specific projects
Supports the EPIC community as a key point of contact and active community member

Qualifications

5+ years professional work experience and/or training
Prior experience as an Administrative Assistant is required
Strong communication and organizational skills
Ability to prioritize effectively and multi-task accordingly
Ability to create reports and write business correspondence
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of instructions in verbal, written or diagram form and deal with several abstract and concrete variables
Ability to use word-processing, spreadsheets, Internet and email software
Ability to work effectively with project teams and clients