Associate Director, Project Management

Overview

The Associate Director, Project Management s responsible for the health and quality of large-scale and small-scale client projects, focusing on maintaining delivery efficiency and quality, risk mitigation and resolution.

The ideal candidate should have experience structuring and leading marketing and advertising projects comprised of multidisciplinary resources and parallel lines of business. They will have demonstrated success working within an integrated agency team (IAT), collaborating with key agency stakeholders, including but not limited to Creative, Client Services/Account Team, Strategy, Media and Partner Agencies. Experience with managing multichannel engagements (TVC/OLV, print, digital/integrated, experiential, activation, etc.) is required.

They will also possess a proven ability to represent the Project Management discipline with internal and client stakeholders and be deft at building and maintaining strong relationship with agency, client, and third-party partners. They will work with these entities to proactively solve challenges and contribute to the development of processes that adapt to evolving business challenges, best practices, and industry standards.

Responsibilities

Work with account and client stakeholders to develop timelines, instill and enforce processes, workflow and tools that support the efficient delivery of client work, including communicating if things need to change
Responsible for the management and understanding of multiple concurrent small to large scale projects and adjusting based on priorities
Partner with project management department and resourcing to accurately represent project and resource needs on a weekly basis
Partner with creative lead(s) to communicate daily/weekly priorities and manage their calendars as it relates to project milestones and deadlines
Partner and communicate with creative teams to effectively shepherd and manage the evolution of creative work, ensuring creative/internal reviews are scheduled in a timely manner and recaps of “Internal” creative reviews are shared out
Work with project managers from partner agencies to build integrated project schedules that align on internal, partner and client reviews
Maintain and update daily hot sheet, focusing on priorities

Qualifications

10+ years’ experience in an advertising agency and/or creative services organization, working with high profile brands and leading senior cross-functional stakeholders including creative, strategy, production, technology, operations, and resourcing.
Experience in the CPG industry or Financial Services is a plus.
Expert-level knowledge and deep experience in project management, including creating processes that support 360 ̊ integrated campaigns, multi-faceted engagements, and global programs, and managing productivity and burn.
Expert-level experience in project financial management including scope development, budget tracking, reconciliations, estimates, etc.
Proficient in the use of Workfront and Smartsheet or similar tools for project management.