Contract Recruiting Coordinator Admin Support

Who You Are
An organized, detail-oriented operator who enjoys turning recurring work into clear, reliable processes.
A clear communicator who can influence partners across Recruiting, HR, Legal, and Finance and move work forward without formal authority.
Comfortable handling confidential employee and candidate information with discretion and sound judgment.
Able to manage a high volume of requests without losing track of details, deadlines, approvals, or follow-up.
Able to see patterns in a lot of noise and focus on what matters most.
Systems-minded and comfortable working in an ATS (Greenhouse preferred), spreadsheets, and AI tools, and quick to build simple trackers, templates, or workflows that make work easier.
Experience in recruiting operations, HR operations, People Operations, or a similar administrative role.

Experience that’s a plus:

Experience supporting offers, offer letters, or employment documentation.
Experience with contractor, contingent workforce, or agency operations.
Exposure to process improvement, SOP creation, or workflow automation, including using AI tools.

What We Need
Support recruiting operations work across areas such as offers, contractor operations, requisition setup and job maintenance, Greenhouse administration and interview scheduling with priorities that may shift as team needs evolve.
Spot recurring issues or themes across workflows and bring forward practical recommendations, not just problems.
Keep records, handoffs, and follow-up accurate across Recruiting, HR Operations, Legal, Finance, and hiring teams.
Contribute to documentation, tracking, and process improvements that make recurring work easier to scale.

What You Will Learn
How recruiting operations work at a fast-growing AI hardware company.
Hands-on experience across offers, contractor operations, and Greenhouse administration.
How to partner across Recruiting, HR, Legal, and Finance to move sensitive work forward accurately.
How AI and automation are starting to change recruiting operations work.