Workplace & Events Coordinator

Your role

We are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. Reporting to the Manager, Workplace & Office Operations, you will coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows.

Your responsibilities

Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination.
Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately.
Perform administrative duties through Outlook using scheduling assist.

About you

2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment.
Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office.

Working conditions
Flexible with shift start and end time