Sales Assistant

Sales Assistant Position Overview

A growing wholesale company is seeking an organized and detail-oriented Sales Assistant to work closely with two key members of the sales team.

This is a hands-on support role involving buyer communication, showroom preparation, order tracking, inventory reporting, samples, line sheets, and coordination with production. The Sales Assistant will play an important role in keeping customer accounts organized and ensuring the sales team has the information and materials needed to successfully manage buyer relationships.

The position offers strong growth potential, including the opportunity to work directly with customer accounts after becoming familiar with the company, products, and sales processes.

Key Responsibilities Sales & Buyer Support

• Provide day-to-day support to two key salespeople.
• Prepare for buyer and customer showroom appointments.
• Communicate professionally with buyers and their assistants, providing requested product, order, and account information.
• Complete and maintain customer item setup forms for purchase order creation.
• Assist the sales team with buyer requests and follow-up.
• Communicate buyer requests, product needs, and feedback to the production department.
• Help prepare the sales team for trade shows, buyer meetings, and presentations.

Inventory & Order Management

• Run, review, and understand Inventory ATS (Available-to-Sell) Reports.
• Review Open Order Reports against production deliveries.
• Monitor orders to help ensure products are delivered according to customer timelines.
• Identify potential delivery issues and communicate updates to the appropriate team members.
• Assist with price ticket and UPC information.
• Maintain accurate product and customer information.

Showroom & Sample Management

• Maintain an organized record of samples and packages sent to buyers.
• Manage and update the company's line sheet system.
• Organize samples and merchandise within the showroom.
• Ensure samples and sales materials are prepared for appointments and presentations.
• Help maintain an organized and professional showroom environment.

Qualifications

• Previous experience in sales support, wholesale, fashion, accessories, merchandising, customer service, or a related environment is preferred.
• Strong organizational skills and excellent attention to detail.
• Comfortable working with reports, spreadsheets, inventory information, and order data.
• Strong written and verbal communication skills.
• Professional and comfortable communicating directly with buyers and their assistants.
• Ability to manage multiple projects, requests, and deadlines simultaneously.
• Strong follow-up skills.
• Comfortable learning ATS reports, open-order reporting, UPC information, line sheets, and customer item setup processes.
• Proficiency with Microsoft Excel and other standard office software preferred.
• Team-oriented with the ability to work closely with sales and production departments.
• Dependable, proactive, and eager to learn.
• Comfortable working five days per week in the Midtown Manhattan office.