AP & AR Specialist

Position Overview

A growing retail and e-commerce organization is seeking an experienced AP/AR Specialist to join its accounting team. This role will be responsible for supporting day-to-day Accounts Payable and Accounts Receivable operations, reconciling vendor invoices, maintaining accurate financial records, and partnering with internal teams to resolve billing and payment issues.

This is an excellent opportunity for someone who enjoys working with numbers, thrives in a high-volume environment, and wants exposure to the inner workings of a dynamic business. The ideal candidate is detail-oriented, organized, and proactive, with a strong understanding of AP and AR processes. For the right individual, this role offers a clear path toward growth into a Staff Accountant position.

Responsibilities

• Process day-to-day Accounts Payable and Accounts Receivable transactions from entry through payment and collection
• Reconcile vendor invoices against purchase orders and receiving documentation
• Investigate and resolve invoice discrepancies, billing issues, and payment exceptions
• Reconcile vendor statements and account balances
• Maintain accurate financial records, spreadsheets, reports, and supporting documentation
• Ensure accounting files and records remain organized and audit-ready
• Partner with buyers, vendors, and internal departments to resolve invoicing and payment concerns
• Monitor account activity and identify irregularities, discrepancies, or outstanding issues
• Support special projects, reporting initiatives, and process improvement efforts
• Assist with additional accounting and finance functions as needed

Qualifications

• 1-3+ years of Accounts Payable, Accounts Receivable, bookkeeping, or related accounting experience
• Experience reconciling vendor accounts and resolving invoice discrepancies
• Strong proficiency in Microsoft Excel, including Pivot Tables and lookup functions
• Experience working with ERP systems or accounting software
• Strong analytical, organizational, and problem-solving skills
• Excellent attention to detail and ability to identify inconsistencies in financial data
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable learning new systems and processes
• Accounting, Finance, or Business degree preferred but not required
• Desire to build a long-term career in accounting and grow into a Staff Accountant role

Compensation & Benefits

• $85,000-$100,000 salary based on experience
• Comprehensive benefits package
• Paid time off and company holidays
• Professional development and career growth opportunities
• Collaborative and supportive accounting team environment

About the Employer

The employer is a longstanding New York-based retail and e-commerce organization serving photographers, filmmakers, creative professionals, educational institutions, and businesses nationwide. What began as a single Manhattan storefront has evolved into a multifaceted operation that includes retail, rentals, photo services, and a large-scale e-commerce business. The organization remains family-founded and values operational excellence, customer service, and long-term employee development.