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Administrative Assistant

Location
Brooklyn, New York
Work type
PT/FT
Posted
2026-09-24

Job description



Administrative Support P/T-F/T
  • Provide direct administrative support to leadership and clinical teams.
  • Coordinate fingerprinting appointments and initiate background checks for new hires as part of the onboarding process.
  • Monitor and order new supplies, ensuring adequate inventory levels
  • Coordinate maintenance of office equipment and facilities.
  • Help identify and implement administrative systems and workflows to improve efficiency.
  • Maintain accurate records for audits, reports, and regulatory compliance.
  • Assist with general office coordination and special projects as assigned.
  • Track expenses related to a particular grant in Excel.
  • Oversee all aspects of a multi-step onboarding process for new employees.
  • Run reports from Electronic Health Records on an ongoing to basis to ensure quality of our record-keeping.
  • Take the lead in working with contracted providers as well as internally for our on-line texting service and our on-line training system , to trouble shoot, determine workflows, and ensure optimal functioning and utilization.
  • Track and maintain staff credentials, certifications, and licensing compliance.
  • Process and file forms, authorizations, and other documentation accurately.
  • Organize and manage both digital and physical documentation, ensuring it meets regulatory requirements and is ready for audits.
  • Occasionally, sit in for a receptionist at the front desk during an absence, greeting patients, families, visitors, and staff warmly and professionally; answering and routing phone calls and emails, addressing inquiries promptly; processing client co-pays.
  • Prior administrative experience, preferably in a behavioral health, healthcare, or nonprofit setting.
  • Strong organizational and time-management skills with excellent attention to detail.
  • Effective communication skills—written and verbal—with a professional and compassionate demeanor.
  • Proficiency with office software (e.g., Microsoft Office Suite, scheduling systems, and EHR software).
  • Tech-savvy and comfortable using email, cloud-based filing systems, and productivity tools, and/or ability to learn new systems with relative ease.
  • Ability to maintain confidentiality and exercise discretion.
  • Ability to work independently, take initiative, and collaborate effectively with a team.
  • Experience supporting clinical teams in a healthcare or behavioral health environment is preferred.
  • Familiarity with HIPAA regulations and other compliance standards preferred.
  • $25 hr

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