Office Clerk

Primary Responsibilities:

Run our mailroom — sorting, logging, and shipping mail and packages
Sort and collate incoming mail.
Scan and email collated mail to appropriate FFO team members.
Record registered mail and maintain necessary logs and forms.
Prepare mailing labels for outgoing packages to appropriate clients via FedEx, UPS, USPS or courier as specified
Notify FFO Account Executives and team of all incoming checks
Separate all incoming checks and provide to supervisor for deposit, unless in-person deposit is specified.
Separate all client specific mail for in-person meetings and wet signatures as specified by FFO Account Executive.
Keep office supplies and equipment stocked and running smoothly
Monitor inventory, order supplies, and operate office equipment such as printers and scanners
Manage BILL.COM admin, invoice processing, and billable hours reporting
Act as administrator for BILL.COM – configuring user settings and permissions as specified by supervisors.
Submit incoming FFO invoices for processing in BILL.COM
Submit weekly billable hours for supervisor in CCH system
General office projects as needed (conference room booking, catering)

Qualifications:

Strong communication skills
Comfort with MS Office / Google Workspace
A sharp eye for accuracy and detail