Senior Associate, Convenings & Networks

Principal Duties and Responsibilities

Design, implement, and continuously improve operational systems and workflows for convenings, residencies, and network engagement.
Manage end-to-end application and selection processes, including intake, pipeline tracking, calendaring, communications, and decision-support materials, ensuring milestones are met and internal decision-makers have timely, well-structured information.
Maintain strong quality control across team SOPs, process documentation, shared files, trackers, and external communications to support consistent execution and professional representation of the Foundation.
Serve as a key operational point of contact for applicants, convening organizers, residents, and other external stakeholders, exercising sound judgment on when to engage team leadership.
Coordinate with travel and production providers and other contractors, managing scopes of work, records, financial reconciliations, and related grantmaking and contracting processes.
Coordinate learning and feedback processes for Bellagio Center and other Foundation convenings, including surveys, follow-up, reporting, and data analysis to support program monitoring, evaluation, and continued engagement.
Own operational relationship-management processes with convening organizers, including post-convening follow-up, interviews, scheduling, and network-engagement outreach.
Maintain accurate status and tracking for key team projects and deliverables, proactively identifying risks, dependencies, and follow-up actions to keep work moving against deadlines.
Support convening partnerships and other portfolio activities, including open-call applications, through research, meeting preparation and participation, partner coordination, and timely follow-through on decisions and action items.

Experience, Education, and Skills

Generally expected to have 5+ years of relevant experience in project, program, event, or operational management, or a related field.
Bachelor’s degree.
Background managing complex projects and processes involving multiple priorities, dependencies, and deadlines in a dynamic environment.
Experience maintaining and analyzing program or operational data, including responsibility for data accuracy, quality control, reporting, or decision support.
Proficiency with Microsoft 365, including Microsoft Forms, and strong familiarity with Salesforce CRM, Monday.com, or similar workflow, database, and project management platforms.
Experience with Claude or other AI tools, preferred
Track record of independently managing workstreams, identifying and resolving issues, and recognizing when leadership input or decisions are needed.
Experience developing written communications, reports, or decision-support materials that organize and communicate complex information clearly and concisely.
Success coordinating work across internal teams and with external partners, participants, vendors, or other stakeholders.
Demonstrated interest in The Rockefeller Foundation’s mission and work.

Competencies

Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
Nimble Learning: Learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
Strategic Mindset: Sees ahead to future possibilities and translates them into breakthrough strategies.