Finance Procurement Manager

POSITION DETAILS

The Borough of Manhattan Community College (BMCC), part of the City University of New York (CUNY) system, is a vibrant, pluralistic learning community committed to students' intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member's ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC's motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

The Finance Procurement Manager at the Borough of Manhattan Community College reports to the Director of Procurement, Contracts and Administrative Services. In addition to the CUNY Title Overview, the Finance Procurement Manager's duties include but are not limited to the following responsibilities:

•Assist in the management of the department by reviewing and assigning requisitions in CUNYBuy to Buyers; review requisition documentation, correspond with the requisition creators to ensure that all purchase requisitions are processed accurately, timely and in compliance with the City of New York, State of New York and University policies and regulations.

•Assist in developing bid specifications, advertising in City Record and the NYS Contract Reporter, negotiating contracts with vendors through various procurement methods such as Invitations for Bids (IFBs), Price Requests Documents for Software (PRDS), Requests for Proposals (RFPs), and other procurement projects.

•Release of IFB/PRDS/RFP and conduct vendor site-visits, issue addendums and publicly open bids.

•Manage Board Resolutions and Contract packages for tax levy, non-tax levy projects & RFPs.

•Interact with CUNY Legal and The New York City Comptrollers’ Office for Community College Contract Registration

•Advocate for the use of MWBE vendors in accordance with CUNY policies.

•Advise internal customers with regards to technology and equipment products available under NYS OGS, NYC and CUNY contracts.

•Working with vendors, ensure that new vendor documentation is submitted to Central Office; act as a liaison between the Procurement Office, end users, vendors and CUNY Vendor Management Unit.

•Evaluate current purchasing procedures and recommend and implement process improvements.

•Develop monthly and quarterly reports to track progress of purchase requisitions.

•Provide training and technical assistance to the College community about procurement regulations and procedures

•Assist the Director with various projects; may act in the absence of the Director.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

Develops and recommends policies and controls to assure the responsible use of resources

Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

Assists in developing budgeting policies and procedures, and interprets University-wide policy

Liaisons with auditors and other internal and external agencies as necessary

May negotiate contracts

May hire, supervise and train finance and/or clerical staff and manage related administrative functions

Performs related duties as assigned.