Manager, Accounting

About the Position
The Manager, Accounting is a new position for Prime Coalition and will join the Finance & Operations Department reporting directly to the Director, Finance. In your role, you will be pivotal to Prime Coalition's daily accounting workflows, ensuring every transaction is accurate and policy-compliant.

This position is for someone with a strong accounting foundation who is comfortable working across multiple systems, handling and reconciling detailed financial data, supporting financial reporting used by leadership, and supporting the Director, Finance to ensure grantor, audit, and tax deliverables are accurate, complete, and well-supported.

Job responsibilities include but are not limited to:

General Accounting - 40%

Accurate recording and consolidation of all financial transactions and financial notes for Prime Coalition and its disregarded entities in accordance with GAAP and IRS regulations, including:
Recording financial transactions accurately against required dimensions, including restrictions and project codes
Calculating and recording journal entries for monthly allocations, following approved methodologies
Recording the financial transactions of all of Prime Coalition’s investment programs, including assets, liabilities, interest accruals, cash management, and returns for Prime Coalition’s catalytic investments
Recording inter-company transactions
Delivering detailed data reconciliations and analytical support to the Director, Finance
Ensuring accounting data is accurate and ready for monthly, quarterly, or annual reconciliations
Maintain secure file locations for all accounting-related documents
Support Director, Finance to track assigned KPIs
Support Director, Finance with the day-to-day operations of Prime Coalition’s catalytic investing program
Support Director, Finance to maintain up-to-date employee training decks for accounting processes

Accounts Payable & Receivable - 35%

Oversee the accounts payable platforms, including:
Ensuring proper coding, approval workflows, and documentation
Timely processing of payables and payments
Managing employee expense process
Support Director, Finance to ensure revenue and receivables entries meet GAAP and IRS regulations and documentation is audit ready
Support monthly reconciliation between financial software and CRM/fundraising software

Audit, Tax, & Compliance - 20%

Assist in preparing schedules and supporting documentation for the annual audit
Support tax preparation process, including supporting schedules for Form 990 and state filings
Maintain documentation in a format that supports audit readiness
Issue annual 1099 Forms and 1042-S Forms per IRS regulations
Support Director, Finance to ensure compliance with statutory law and financial regulations
Shared Expectations
A commitment to Prime Coalition’s mission and its values
Active participant in diversity, equity, inclusion, and belonging training
Collaborative with a sense of humility
Intrinsic, driving motivation to mitigate climate change
Self-motivation and flexibility
Willingness to be a productive member of a team, respecting differences while working toward shared goals

Qualifications
Education & Required Experience

Bachelor's degree in accounting, finance, taxation, or related field and 4–7 years of progressive responsibility in finance, accounting, or tax experience; or 7–10 years of equivalent professional experience
Proficiency with accounting software(s) (Sage Intacct preferred) and banking platforms
Strong foundation in accounting principles, including general ledger accounting, journal entries, account reconciliations, accruals, and financial reporting
Experience supporting finance and accounting operations, including accounts payable, accounts receivable, month-end close activities, and financial recordkeeping
Demonstrated ability to maintain accurate, complete, and well-supported financial records with a high degree of attention to detail
Advanced proficiency in Google Sheets and/or Microsoft Excel, including formulas, pivot tables, lookups, and data reconciliation
Ability to independently manage recurring processes and deadlines while maintaining accuracy, consistency, and strong internal controls
Strong organizational, prioritization, and time management skills, with the ability to manage multiple responsibilities simultaneously

Preferred Experience

Experience supporting audit or tax preparation processes
Demonstrated understanding of non-profit accounting related to 501(c)3 organizations
Familiarity with investment-related transactions, reconciliations, valuations, or reporting
Experience working with Sage Intacct, Emburse Nexonia, Raiser’s Edge NXT, or similar platforms
Experience using technology to improve workflows, reduce manual steps, and strengthen documentation and reporting
Demonstrated fluency in financial statements and accounting procedures