Accounts Payable Coordinator

Schedule: Full-Time, Monday–Friday | Min 40 hours per week
Salary: $55,000–$75,000 per year, based on experience
Work Arrangement: In-Office

About the Role
We are seeking a highly organized, proactive, and communicative Accounts Payable Coordinator to take ownership of the day-to-day Accounts Payable function and serve as the central point of coordination between Accounts Payable, internal departments, vendors, and partners.
This role will work closely with the Controller and Accounts Payable Team, helping ensure that AP-related information, questions, invoices, payments, and processes are properly coordinated and communicated across the organization.
The ideal candidate communicates proactively and stays on top of details without needing to be constantly managed. You will be the person departments and vendors can rely on when they need answers or assistance with Accounts Payable matters.

Key Responsibilities
• Oversee and coordinate day-to-day Accounts Payable activities and inquiries.
• Serve as the primary point of contact for AP-related questions from internal teams and vendors.
• Coordinate AP information between Finance, Operations, Purchasing, and other relevant departments.
• Communicate professionally and effectively with domestic and vendors and partners.
• Process, review, track, and maintain invoices and AP documentation.
• Follow up on outstanding invoices, approvals, discrepancies, and payment-related matters.
• Ensure Accounts Payable information and updates are accurately maintained in CRM/workflow systems.
• Keep relevant departments informed of AP status, outstanding items, and required actions.
• Identify gaps or issues within AP processes and take initiative to resolve them or escalate when necessary.
• Maintain organized and accurate AP records and documentation.
• Support the Controller and work alongside the Accounts Payable Team as needed.
• Ensure AP-related requests and issues are followed through to completion.
• Help maintain consistent AP processes and communication across multiple departments.

Qualifications & Skills
• 2+ years of experience in Accounts Payable, accounting, finance administration, or a related role.
• Strong understanding of Accounts Payable processes and procedures.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.
• Comfortable communicating with vendors and working across different cultures, time zones, and communication styles.
• Proficiency with CRM, workflow, or project management platforms.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and manage competing deadlines.
• Comfortable working independently with minimal supervision.
• Strong sense of ownership and accountability.
• Proactive approach to communication and problem-solving.
• Ability to work effectively across multiple departments and keep stakeholders aligned.
• Proficiency with Microsoft Office, particularly Excel.

What We’re Looking For
The right person for this role is a strong communicator and natural coordinator who does not wait to be asked for updates. They are organized, responsive, detail-oriented, and comfortable taking ownership of issues from start to finish.
You should be someone who naturally keeps people informed, notices when something needs attention, and makes sure nothing falls through the cracks.
This is an in-office role that requires someone who is comfortable being a central resource for Accounts Payable and working closely with different departments, vendors, and partners.