AP & AR Specialist

Job Summary:
Under the direction of the Finance Operations Manager, the AP & AR Specialist responsible for handling all aspects of the accounts receivable process and works as part the finance operations team.

The AP & AR Specialist's duties must be performed consistently with the Company’s mission and values and adhere to Company policies and procedures.

Key Duties and Responsibilities:

Accounts Receivable (AR) processing for payroll operations including preparing and posting daily cash receipts and deposits in PHARM (payment handling system) and the Oracle Fusion ERP accounting system
Verifies remote deposits and incoming wire payments
Process daily payments and follow up with customer billing inquiries
Monitors and tracks late payments daily
Assist in managing credit and collection activities
Produces aged receivable reports and makes collection calls as needed
Logs and monitors payroll packages on hold
Prepares refunds for clients when requested
Set and upload of NOC's daily and check bank limits
Responds to customer requests regarding reports, invoice requests, stop payments and credit references as required
Liaises with CIBC Business Contact Centre
Assists in month end reconciliations of Payroll GL accounts
Assist the Financial Accountant with GL journal entries and account reconciliations
Assists with special projects and other related duties as assigned by Finance Operations Manager and the VP Finance
Data entry for corporate AP, reviewing supplier statements, and processing payment of invoice via cheques, on-line bill payments or wires
Processes employee expense reports
Printing cheques (in office) for payroll remittances as directed by Payroll Services Department
Reconciles supplier statements to corporate AP outstanding balances
Prepares month-end account reconciliations for corporate AP and remit AP
Assists with the Banking Specialist with the daily banking duties including but not limited to the CIBC Cheque Match Off Report (depositing cheques in office)
Perform backup duties for the Banking Specialist
Provide support to all members of the Finance team as required

Qualifications:

Minimum 2 years related work experience in an accounting or banking environment
Ability to multi-task and prioritize issues in a high volume and fast-paced environment
Strong attention to detail, with a demonstrated ability to work with deadlines in an organized manner
Intermediate Excel skills, MS Word and Outlook
Experience with Oracle Fusion accounting system or similar ERP system is preferred
Exceptional communication skills, both written and verbal
Excellent customer service skills, enjoys interacting with people, active listening and conflict resolution skills
Exceptional interpersonal skills and comfortable interacting with all organization levels
Takes initiative and works well under minimal supervision
Able to work well independently and as a team
Positive attitude and a genuine passion for the Finance field
Able to grasp new software easily
Proven ability to maintain sensitive and highly confidential information

Working conditions:

Conditions are normal for an office environment
Hybrid work