Accounts Payable Lead

Key Responsibilities

Accounts Payable

Manage the full AP cycle, including invoice receipt, verification, coding, reconciliation, and timely payment.
Enter invoices and GL data accurately and maintain complete supporting documentation.
Manage vendor W-9 collection and maintain accurate vendor records.
Monitor AP aging, verify balances, and help clients prioritize payments based on urgency and business needs.
Identify duplicate or potentially fraudulent invoices and process credits, adjustments, corrections, and stop payments.
Process payments through checks, online vendor platforms, and banking systems.
Manage employee reimbursements, purchase orders, fund transfers, and related AP activity.
Prepare 1099 information and AP reports and support month-end close activities.

Payroll

Process bi-weekly and monthly payroll accurately and on schedule, including high-volume and complex payroll periods.
Review timesheets, earnings, deductions, and adjustments while maintaining compliance with applicable payroll regulations.
Process off-cycle checks, bonuses, terminations, and other payroll adjustments.
Maintain employee payroll records and system data.
Reconcile payroll reports and coordinate accurate GL entries with the accounting team.
Support quarterly and year-end payroll reporting, including W-2s and 1099s.
Respond professionally to employee and client payroll questions.
Assist with onboarding new payroll clients and documenting processes for team coverage and delegation.

Client & Team Support

Serve as a primary point of contact for AP-related client needs.
Communicate issues, risks, and discrepancies promptly and professionally.
Collaborate with account leads, advisors, offshore staff, and operations.
Provide guidance and training to team members in AP and payroll processes.
Contribute ideas and feedback that improve accuracy, efficiency, and service delivery.

Qualifications & Experience

3+ years of accounts payable experience required.
2+ years of payroll processing experience required; multi-state payroll experience strongly preferred.
Strong understanding of accounting, bookkeeping, AP, and payroll principles.
Knowledge of payroll compliance, including FLSA, state/local taxation, and garnishments.
Experience with ADP, Paychex, Gusto, QuickBooks Payroll, or comparable systems.
Strong Excel skills and excellent data-entry accuracy.
Demonstrated ability to manage multiple deadlines in a high-volume environment.
Exceptional attention to detail, organization, and time management.
Strong written and verbal communication skills.
High level of professionalism and discretion when handling confidential information.
Ability to learn and adapt to new systems and technology.

Key Competencies & Attributes

Accuracy and attention to detail
Ownership and accountability
Organization and follow-through
Sound judgment and problem-solving
Adaptability and initiative
Professional communication
Confidentiality and discretion
Ability to manage competing priorities