Human Resources Associate

Essential Duties and Responsibilities

Assists with recruitment activities, onboarding processes, employment verifications, background screenings, and other pre-employment requirements.
Provides daily support to caregivers regarding benefits, payroll, HR systems, and employment-related inquiries, including assistance with 403(b) plans, Paycom, WellSky, employment verification requests, immigration letters, and other employee needs.
Serves as a backup for recruiting, onboarding, and new employee orientation functions.
Supports compliance with agency policies, procedures, and applicable federal, state, and local regulations.
Processes caregiver terminations in accordance with agency policies and termination procedures.
Participates in compliance audits, accreditation surveys, site visits, and regulatory reviews as required.
Maintains tracking systems to monitor employee licensure, certifications, competency requirements, health screenings, and performance evaluations to ensure regulatory compliance.
Maintains and monitors Agency for Health Care Administration (AHCA) screening requirements and records.
Maintains Form I-9 documentation and conducts periodic audits to ensure compliance with federal employment eligibility requirements.
Handles employee communications, notifications, and documentation related to HR policies, compliance requirements, and personnel matters.
Coordinates and processes caregiver performance evaluations and maintains related records.
Assists with HR projects and process improvement initiatives, including electronic system implementations, personnel file audits, compliance reviews, and records management projects.
Maintains confidentiality of employee information and personnel records in accordance with HIPAA and agency policies.
Performs other duties and special projects as assigned.

Qualifications

High school diploma or equivalent required; Associate degree in Human Resources, Business Administration, or related field preferred.
Minimum one (3) years of human resources experience preferred.
Experience in home health, home care, healthcare, or a regulated environment preferred.
Working knowledge of Microsoft Office Suite and HRIS systems; experience with Paycom and WellSky preferred.
Strong organizational skills with exceptional attention to detail.
Ability to maintain confidentiality and handle sensitive employee information.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.