Materials Management Coordinator II

Responsible for assisting in the sourcing of materials and services and providing administrative support for the Materials Management department.

Pay range: $22.25 - $33.37 / hour

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits information:
We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
Best-in-class well-being programs
Annual, no-cost health assessment program Blueprint for Wellness®
healthyMINDS mental health program
Vacation and Health/Flex Time
6 Holidays plus 1 "MyDay" off
FinFit financial coaching and services
401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
Employee stock purchase plan
Life and disability insurance, plus buy-up option
Flexible Spending Accounts
Annual incentive plans
Matching gifts program
Education assistance through MyQuest for Education
Career advancement opportunities
and so much more!

Responsibilities
Assist in the sourcing of materials and services as directed.
Enter the requisitions and stock requests into the Materials Management software system as required (including but not limited to: Direct Expense orders, Standing Orders, CapEx, Service contracts, etc.)
Perform proper receiving procedures on incoming materials and complete inspection paperwork as needed.
Assist in maintaining an accurate reagent database in the Laboratory Information Management System, including performing receipt activities within the system and ensuring proper approvals are received prior to release of reagents to production.
Assist in maintaining supplier material specification forms.
Organize and maintain onsite inventory stockrooms.
Ensure reagents placed in the lab are organized and labeled appropriately.
Prepare critical reagent batches for the lab to QC test and use.
Perform other reagent preparation tasks, such as aliquoting*, as needed
Ensure the lab is stocked appropriately while checking for expired or improperly labeled reagents.
Monitor and manage open orders and back orders to ensure material availability and timely receipt of merchandise. Keep requestors informed of order status.
Reconcile receiving transaction and/or invoice discrepancies with vendors, accounts payable, and purchasing.
Assist the Materials Manager in data collection and report preparation as needed.
Daily collaboration with Materials Manager, Procurement, Accounts Payable, Laboratory Staff, External Vendors, etc.
Provide administrative support for the Materials Management department as required.
Comply with all applicable and current Materials Management, Services Management, Human Resources, Employee Health and Safety, Compliance, OSHA, CLIA, etc. policies and procedures.

Qualifications
Required Work Experience:

Two or more years of purchasing experience required.
Preferred Work Experience:

Medical and/or Materials Management experience preferred.
Physical and Mental Requirements:

Occasionally lift up to 70 lbs.
May require extended periods of focus on a computer screen.
May require extended periods of sitting or standing.
Ability to manage stress.
Capable of handling multiple priorities in a high-volume setting.
Technical / Job Specific Knowledge:

Working knowledge of Microsoft Office programs (SharePoint, Word, Excel, PowerPoint, etc.).
Strong knowledge of Microsoft Excel preferred.
Basic math skills and knowledge (addition, subtraction, multiplication, division).
Basic knowledge of QuickBase preferred.

Skills:

Strong problem-solving skills.
Strong communication skills (written and verbal).
Strong record keeping/organizational skills.
Strong teamwork skills.
Ability to operate a computer, printer, copier, and other basic office equipment.

Work Environment:

Hybrid work schedule
Education:

Bachelor’s Degree B.A. or B.S. degree in chemical, biological, clinical or medical laboratory science, or medical technology from an accredited institution, or; Associate degree in laboratory science or medical laboratory technology from an accredited institute, preferred.
High School Diploma or Equivalent (Required)

Languages

English (Required)
Licenses and Certifications

Accredited Purchasing Professional (APP), Certified in Inventory Management (CPIM), or Certified Supply Chain Professional (CSCP) (Preferred)