Development Project Coordinator

A Bronx-based ground-up multifamily developer is looking for one person to make sure nothing sits waiting on someone who isn't moving, across projects in construction and in planning.

Here is the honest picture of the job. Almost nothing on these projects is stuck because of a hard problem. It's stuck because the architect didn't send back the revised set, the expediter didn't answer, the attorney went quiet for two weeks, or an approval is sitting somewhere and nobody is pushing it. That's the job. Making sure none of it sits. These are funded projects on the clock, and every week of delay costs real money.

What the day looks like

You're on the phone and email with architects, expediters, attorneys, and the GC. You know where every open item stands without being asked. Most of the day to day talking to these people goes through you, so when the owner gets on a call it stays friendly and productive. Routine follow-ups are yours to run. Anything that touches cost, scope, or design comes to the owner before it moves.

You run the tracking. Every open item, who owes it, what they promised and when, and when it gets chased again, all in one place anyone can look at. Nothing lives in your head or in an inbox. Set it up in whatever tool you work well in — we'll pay for it, and the owner gets access.

You keep track of the plans. Every time a new set comes in you pull the numbers off it that the architect already printed there — floor areas, unit sizes, unit mix, ceiling heights — put it in one sheet, and report what changed from the last version. If a number isn't on the drawings you call and get it. New sites come in with plans too, and you'd do the same on those.

You watch the money. Budget against actual. The GC handles the subcontractor proposals, but you run them side by side using AI tools to compare scope and pricing and flag what's missing. You keep the bookkeeper fed and the draw paperwork moving.

Filings and agency items come across your desk. You don't have to be the expert on them, but nothing goes in unchecked. The right professional looks at it and signs off first.

One piece matters more than the rest. A lot of what needs doing sits in the owner's head and doesn't come out in any organized way. You sit with him regularly, ask the questions that pull it out, write it down, and go run with it.

Reporting back is short. What's stuck, who's sitting on it, what you already tried. The tracker gets updated daily, and once a week you send a short summary of what's open, what's blocked, and what's coming.

Who fits

• You know how NYC development works. DOB, expediters, HPD, utilities. You don't need to be an expert but you should understand what you're chasing and not just forward emails.
• The ability to push people without burning the relationship. This is the most important part of the job. Architects, expediters, attorneys and contractors all have other clients, and the ones who get served first are the ones whose calls are hardest to ignore and easiest to take. You need to be both. That means following up often enough that nobody forgets you, being specific about what you need and when, and staying pleasant while doing it. Professionals should move faster for you and still want to work with us on the next project.
• You don't rattle. Things go wrong on every project and the owner will be frustrated when they do. You don't take it personally and you go straight to what happens next.
• You ask instead of waiting to be told.
• Nothing drops. Ever.
• You're comfortable with numbers and you notice details, because the small things that get missed are the ones that end up costing real money.
• You use AI tools. They're used here every day.
• Not required but a plus: an eye for quality in the field. Once we're building, somebody has to walk the site and catch work that isn't right.

Where you might be now

An expediter's office. Junior PM at a development company. Project engineer or assistant PM at a GC. Owner's rep. Job captain at an architect. Nobody has held this exact title. The hire is for what you can do.

One thing said straight: the owner is not a trainer. You either walk in knowing the process or you're the type who figures things out fast on your own.

To apply

Send a few lines about something you chased down and closed out. Skip the cover letter.