Executive Director Assistant

Job Description
Position: Executive Director Assistant
Hours: 21 hours per week
Employment Period: September 28, 2026 to December 23, 2026
Wage: $19 per hour
Reports to: Executive Director
Candidates must be legally entitled to work in Canada.
The candidate will report into the Executive Director.

The Executive Director Assistant will:

Assist the Executive Director with scheduling meetings, preparing documents, taking meeting minutes, and organizing files and records.
Support communication with partners, sponsors, funders, members, volunteers, and community stakeholders.
Assist with preparing reports, presentations, correspondence, and materials for Board and committee meetings.
Maintain accurate membership, participant, and program records using databases and spreadsheets.
Assist with the planning, coordination, and delivery of workshops, events, and community programs.
Support participant registration, attendance tracking, and follow-up communication.
Assist with program outreach, including distributing flyers, communicating with participants, and collecting feedback.
Conduct basic research on relevant community health, education, social, and community-development issues.
Support the promotion of IWOO programs through social media, newsletters, and community networks.
Respond to membership inquiries and assist with membership renewals and orientation.
Represent IWOO at outreach events, information booths, and partner meetings, when required.
Support the development and maintenance of partnerships with community organizations.
Assist with recruiting and engaging new members and volunteers.
Coordinate and schedule volunteer responsibilities and assignments.
Perform other administrative and program-related duties as assigned by the Executive Director.

Qualifications
The successful candidate should have:

Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as familiarity with other digital tools.
Strong organizational and time-management skills.
Excellent written and verbal communication skills in English and Farsi.
Ability to work independently and collaboratively with staff, volunteers, Board members, and community partners.
A positive, professional, self-motivated, and solution-oriented approach.
Strong interpersonal and communication skills.
Ability to manage multiple responsibilities and meet deadlines.
Availability for occasional evening or weekend work as required.