Accounting Administrator

The expected pay rate is $30.15/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Eligibility Requirement: Candidates who are currently employed by Hallmark Aviation Services are not eligible for consideration for this position.

Key Responsibilities

Accurately enter and maintain fuel accounting transactions in Varec Fuels Manager
Reconcile meter readings and inventory variances to ensure accuracy and completeness
Support fuel inventory tracking, reporting, and month-end closeout processes
Communicate with customers, fuel facility operators, and internal departments to ensure accurate accounting and billing
Maintain accounting files, records, and tracking spreadsheets
Process accounts payable invoices
Perform administrative duties including ordering uniforms, office, and janitorial supplies
Coordinate employee badging in accordance with airport procedures
Assist with reporting and other operational or administrative tasks as assigned by management

Qualifications and Competencies

High school diploma or equivalent required
Minimum of two years of administrative and/or accounting experience preferred
Fuel accounting experience is a plus but not required
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Strong math, analytical, and organizational skills with attention to detail
Ability to multitask and work in a fast-paced environment
Excellent verbal and written communication skills with professional phone and email etiquette
Self-motivated and highly organized
Must be available to work weekends and adjust schedule for month-end closeouts (typically the first business day of the month)
Ability to pass a pre-employment drug screening and FBI background check per airport requirements

What we offer

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance