Office Administrator

Key Responsibilities
Administrative & Office Operations

Answer phones, greet visitors, and support congregant needs.
Maintain office equipment, supplies, and overall office functioning.
Manage the master calendar and update website content as needed.
Assist with weekly bulletin, communications, and creating flyers or signs.
Prepare sponsorship coversheets, seating charts, labels, and name tags.
Provide administrative support for staff, committees, programs, and events.
Assist with project coordination, including event logistics and operational initiatives.

Membership Services & Communications

Maintain accurate member records in ShulCloud.
Process new member information and support membership engagement.
Prepare donation acknowledgments and thank-you letters.
Manage yahrzeit reminders and milestone communications.
Create and manage event and program registration forms.
Support membership and development correspondence.

Financial & Bookkeeping Support

Enter and categorize expenses in QuickBooks.
Cut checks weekly and assist with financial reporting.
Receive and apply member payments; deposit checks and cash.
Coordinate 1099s with the bookkeeper.
Ensure accuracy of all financial transactions.

Food Orders & Program Support

Order weekly food for Kiddushim, holidays, and programs.
Order program and office supplies as needed.
Coordinate with the custodian for event and facility needs.

Skills & Qualifications
Proficiency in QuickBooks required.
Strong skills in Microsoft Office, Google Drive, Zoom, and Microsoft Teams.
Canva experience preferred.
Familiarity with ShulCloud or similar CRM is a plus.
Excellent grammar, editing, communication, and interpersonal skills.
Highly organized, detail-oriented, and dependable.
Able to manage multiple projects in a fast-paced environment.
Comfortable working independently and collaboratively.