Executive Assistant, CEO Emeritus

Job Details
Description
Position Summary

The Part-Time Executive Assistant provides professional, organized, and responsive administrative support to the CEO Emeritus. This role will help ensure the smooth coordination of day-to-day activities by managing communications, scheduling, correspondence, and general office needs. The ideal candidate is personable, discreet, detail-oriented, and comfortable working independently.

Key Responsibilities

Answer and appropriately direct incoming phone calls, take messages, and follow up as needed.
Manage and coordinate the CEO Emeritus’s calendar, including scheduling meetings, appointments, and calls.
Draft, proofread, format, and distribute letters, correspondence, and other materials on behalf of the CEO Emeritus.
Maintain organized electronic and paper files, records, and contact information.
Provide general office and administrative support, including preparing materials for meetings and assisting with routine projects.
Serve as a professional and courteous liaison with UJA colleagues, lay leaders, community members, and external contacts.
Handle confidential and sensitive information with discretion and professionalism.
Support occasional events, meetings, or initiatives connected to the CEO Emeritus’s work, as needed.

Qualifications
Prior administrative, executive assistant, office support, or related experience required.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Professional phone manner and interpersonal skills.
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to manage multiple priorities, follow through on tasks, and work independently.
Sound judgment and the ability to maintain confidentiality.
Interest in and appreciation for UJA-Federation of New York’s mission and work.