Legal Administrative Assistant & Office Coordinator

Description
OFFICE COORDINATOR

This position supports both the day-to-day operations of the firm and the administrative needs of attorneys and staff. The role combines legal administrative support with office coordination responsibilities and is ideal for a highly organized, proactive professional who enjoys keeping people, information, and processes running smoothly.

IN THIS ROLE, YOU WOULD:

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.

• Assist with preparing matter files, binders, presentations, and client materials.

• Support scheduling, meeting coordination, and other administrative tasks as needed.

• Help maintain accurate records and firm documents.

• Coordinate day-to-day office operations in partnership with the Operations Manager.

• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.

• Assist with tech setup and troubleshooting for New York-based personnel.

• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.

• Assist with firm meetings, events, and special projects.

• Identify opportunities to improve administrative processes and operational efficiency.

• Hand occasional administrative tasks on behalf of firm leadership.

• Provide regular updates to the Operations Manager.

YOU ARE:

• Resourceful and proactive, with a knack for solving problems before they become problems.

• Organized and dependable, able to manage competing priorities and deadlines.

• Calm under pressure and comfortable adapting to changing needs.

• Professional, detail-oriented, and committed to delivering high-quality work.

• An effective communicator who works well with attorneys, staff, clients, and vendors.

YOU HAVE:

• At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.

• Strong organizational and time-management skills.

• Excellent communication and customer service skills. You’re always responsive and proactive to internal and external needs.

• A systematic pace with an emphasis on getting the job done right.

• Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.

WHY US:

• As we continue to grow, professional development is important to us – we provide a space that supports this.

• Diversity is valued and welcomed at Romano Law. We appreciate differing backgrounds, experiences, and thoughts.

• We promote team engagement in our collaborative, communicative, and approachable workplace.