Executive Assistant

Executive Assistant Position Overview

A sophisticated law firm is seeking a highly organized and proactive Executive Assistant to join its Litigation Department in Cedarhurst, NY.

This position is ideal for a detail-oriented professional with strong administrative, communication, and multitasking skills who can effectively support attorneys and contribute to the day-to-day operations of a busy litigation practice.

The firm offers a collaborative and professional work environment focused on excellence, teamwork, and client service.

Key Responsibilities

• Provide comprehensive administrative support to attorneys within the Litigation Department.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate internal and external communications.
• Prepare, organize, proofread, and maintain correspondence and documents.
• Assist with organizing litigation-related files and materials.
• Maintain accurate and organized electronic and physical records.
• Track deadlines and assist attorneys with staying organized and prepared.
• Handle incoming calls, emails, and other correspondence professionally.
• Coordinate meetings and assist with meeting preparation.
• Assist with document management, filing, scanning, and administrative projects.
• Maintain confidentiality when handling sensitive client and legal information.
• Prioritize multiple assignments and deadlines in a fast-paced professional environment.
• Provide additional administrative support to the department as needed.

Qualifications

• Previous administrative or executive assistant experience preferred.
• Experience within a law firm or legal environment is a plus.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proactive and resourceful approach to responsibilities.
• Strong computer and general office technology skills.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential and sensitive information appropriately.
• Ability to work effectively both independently and as part of a team.