Administrative Assistant

Location: Hartsdale, NY
Posted: 2026-07-10

Job description

Overview:Westchester Jewish Community Services (WJCS) is an award-winning nonprofit, nonsectarian human services organization founded in 1943. Today, it has grown to be the largest provider of licensed outpatient community behavioral health services and one of the largest human service agencies in Westchester County. WJCS delivers innovative programs and services and compassionate care to more than 20,000 people of all ages and backgrounds throughout the county. We are currently seeking an Administrative Assistant to join our team at the Trager Lemp Center for Trauma and Resilience (TLC) program. In this role, you will be responsible for administrative support for the TLC program.The salary range for this full-time position is $53,000 - $57,000. Responsibilities:As a valued member of our team, your responsibilities will include, but are not limited to:<ul style="margin-bottom:0in;margin-top:0in;" type="disc"><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Receive and screen all incoming referral calls for the TLC program</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Responsible for coordinating and tracking referrals from providers, community agencies </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Assist with assigning cases to clinicians and ensuring a smooth coordination </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Responsible for entering referral information in the Electric Health Record </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Assist with maintaining referral databases and providing statistical data to supervisors and grantors </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Assist with day-to-day operations of the TLC program: creating training and policy binders and files, article binders, and ordering supplies and materials </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Assist with grant requirements and duties</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Regularly attend team meetings and take minutes, coordinate meetings, coordinate requests on behalf of the clients</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Manage requests for records and documentation from outside agencies</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Maintain records to conform to agency policies and procedures and to regulatory agencies directives. </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Assist with special projects or ad-hoc tasks and run reports</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Copying, filing, reporting and maintaining records</li></ul> Requirements:We are seeking candidates who possess the following qualifications:<ul style="margin-bottom:0in;margin-top:0in;" type="disc"><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Associates degree or 5 years of experience as an Administrative Assistant</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Excellent organizational skills and detailed oriented </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Exceptional customer services abilities</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Excellent computer skills, including Microsoft Excel and Word </li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Strong writing skills with ability to compose and edit correspondence</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Ability to comprehend and handle the varied activities of a large and diversified Agency.</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Strong interpersonal skills with the ability to establish and maintain effective working relationships and to relate well with supervisors, program officials, employees and community partners</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Good knowledge of community resources and their use.</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Ability to communicate effectively in English, both orally and in writing. Bi-lingual skills a plus.</li></ul> What WJCS has to offer you:In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:<ul style="margin-bottom:0in;margin-top:0in;" type="disc"><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Generous paid time off</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Comprehensive Health Benefits, Flexible Spending Account (FSA) and a Healthcare Reimbursement Arrangement (HRA)</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>403(b) Plan and an Agency-Paid Pension Plan</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Ongoing Professional Development and Training</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Employee Assistance Program</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Tuition, day-care, and personal emergency reimbursements</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;background:white;'>Disability and life insurance</li><li style='margin:0in;font-size:13px;font-family:"Times New Roman",serif;color:#262321;margin-bottom:8.0pt;background:white;'>Staff appreciation events and employee mental health and wellness initiatives</li></ul> WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER

Administrative Assistant

Job description

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