CEO Executive Assistant 528006

We are seeking a high-responsibility Executive Assistant to support our CEO and CTO with proactive management, prioritization, and seamless administrative execution in a fast-paced, international environment.

Core Responsibilities

• Manage complex executive calendars across multiple time zones
• Coordinate end-to-end international and domestic travel, including detailed itineraries, logistics, and documentation.
• Facilitate seamless conference and event participation by tracking deadlines, registrations, and all associated travel arrangements.
• Draft and manage executive communications, flagging urgent items and ensuring consistent follow-through.
• Prepare and organize agendas, presentations, and background materials to ensure executives are fully prepared for all engagements.
• Actively track and drive progress on open tasks and action items.
• Administer CRM (Hubspot).
• Oversee general office administration, including expenses, vendor onboarding, and document management.
• Handle highly sensitive information with strict confidentiality and sound judgment.

Requirements

• 3-5 years of relevant experience as an Executive Assistant, Chief of Staff, or a similar high-responsibility administrative role.
• Demonstrate a track record of supporting senior executives or entrepreneurs in fast-paced, entrepreneurial environments.
• Exhibit exceptional organizational skills with the ability to manage competing priorities and complex logistics simultaneously.
• Proficiency with Google Workspace, video conferencing tools, and digital collaboration platforms.
• Excellent written and verbal communication skills
• Ability to anticipate needs, identify potential bottlenecks, and resolve issues proactively without supervision.
• Maintain a high degree of reliability, accountability, and adaptability in rapidly changing situations.
• Proven experience managing international travel and coordination across multiple time zones.
• BA or equivalent professional experience

Please send CVs to [email protected]