People & Office Coordinator

What You'll Do

Office Operations

Oversee the smooth, safe, and efficient running of the Toronto office, ensuring it's well-maintained, compliant with regulatory requirements, and remains audit-ready

Manage relationships with building management, landlords and vendors

Oversee office access, security, maintenance, and supplies

Manage and coordinate facilities-related projects (moves, fit-outs, improvements, etc.)

Manage approvals, budget, payment and stock for office and kitchen services, supplies, and maintenance

Manage office communications and notices, keeping the team informed of updates and activities

Support C-Suite visitors and global team members when visiting Toronto

Liaise with Finance on purchase orders, invoices, and expenses relating to the office

Lead and maintain all health and safety procedures, including first aid, risk assessments and fire safety

Workplace Experience & Events (North America)

Create a welcoming, inclusive and safe office environment that reflects Sokin's culture and values

Be a friendly, trusted point of contact for People and Office related queries, escalating where needed

Plan and deliver internal events in Toronto, including monthly socials, seasonal parties, onboarding sessions, and leadership visits

Liaise with regional office managers and teams to support the coordination of global events, such as regional offsites, town halls, and cross-office gatherings, in partnership with the People team and Marketing (Brand) team

Own event logistics end-to-end: venues, catering, suppliers, and day-of execution

Help deliver consistent communication across the region, reinforcing our culture and values

Onboarding & Offboarding

Support the onboarding and offboarding lifecycle for employees, ensuring a high-touch, professional experience

Act as the central lead between People Ops, Hiring Managers, and IT to ensure equipment and induction schedules are delivered flawlessly

Global People Team Support & Operations

Support and lead on specific People projects as requested by the HR Partner taking initiative on delivery and reporting

Cross-collaborate and work with the People team across the globe to align on global processes, share best practices, and ensure consistent HR processes and employee experience

Provide ad-hoc support to the wider People and Talent Acquisition (TA) teams as requested

Support the regional Office Managers and People Team on social events, office-wide celebrations, and the "look and feel" of the physical workspace

What You Bring

• 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role

• 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)

• Proven ability to run office operations end-to-end, in a fast paced environment

• Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy

• Working knowledge of HR processes, documentation, and systems (preferred, but not required)

• Organised and proactive, with strong prioritisation and communication skills

• Team-oriented and approachable, with a passion for people and process excellence
• Willingness to develop professionally and grow within the People Team