Senior Program Director, Planned Giving

Organization Summary

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit that mobilizes the community to care for those in need, activate Jewish life, safeguard the people of Israel, and combat antisemitism and hatred locally and in more than 70 countries worldwide. Each year, Federation engages thousands of donors and volunteers to generate tens of millions of dollars in philanthropic support, sustaining a network that delivers critical services, builds community, and responds to urgent challenges. Staff play a direct role in advancing this work across the Palm Beaches and beyond.

The Opportunity

The Jewish Federation of Palm Beach County seeks a seasoned leader to help drive and operationalize the William A. Meyer Jewish Community Foundation (Meyer JCF).

The Meyer JCF manages approximately $150 million in assets, an additional $90 million in documented legacy commitments, and approximately 110 donor-advised funds, serving one of the most dynamic Jewish communities in the country.

This is a senior, high-impact role for someone who excels at running the operational engine of a sophisticated foundation platform — building and refining the systems, processes, and infrastructure that let a complex giving program scale — and who brings planned giving and endowment experience to inform that work as the platform enters its next phase of growth.

The Senior Director reports to the Executive Director, who is primarily externally focused. This role owns day-to-day leadership, execution, and infrastructure, and plays a key role in driving and operationalizing strategy.

What You Will Own

Foundation Operations, Process & Systems Leadership

Own and continuously improve Foundation operating infrastructure — workflows, approval processes, documentation standards, and CRM systems (Dynamics and related platforms)
Design, implement, and refine standard operating procedures for gift processing, disbursements, grantee due diligence, and cash receipts
Serve as administrative approver for disbursements and new grantee organizations, ensuring consistent, well-documented review processes
Build and maintain gift agreement workflows — drafting, approvals, execution, and recordkeeping — with an eye toward scalability and audit-readiness
Ensure financial accuracy, strong internal controls, and fiduciary compliance across all Foundation activity
Lead budget preparation and ongoing review in partnership with Finance

Governance & Board Operations

Manage all Board and governance operations, including agenda development, materials preparation, presentations, and communications
Oversee administrative support for affiliated supporting organizations, including board management, documentation, and follow-up
Serve as liaison to Women's Philanthropy leadership to align processes and reporting across programs

Grants & Stewardship Administration

Oversee grantmaking and stewardship processes across all funds
Support the philanthropic advisory practice (Generational Philanthropy Services) with well-organized reporting, proposal tracking, and impact documentation
Ensure donor communications and impact materials are accurate, timely, and data-driven

External & Marketing Coordination

Serve as primary liaison to marketing for materials, website updates, and stewardship content
Manage donor recognition programs and societies, including operational planning for key events (e.g., the Comiter Gratitude Event)

Donor Strategy & Complex Gifts (supporting function)

Support the organization's planned giving and endowment strategy through strong operational execution
Coordinate estate and trust administration processes and serve as a point of contact for donors and their advisors
Maintain the Professional Advisor Program — communications, events, and continuing education logistics — as a structured, repeatable initiative

Professional Advisor & External Engagement

Create and lead the Professional Advisor Program, including communications, meetings, events, and continuing education
Serve as a credible partner to attorneys, accountants, and financial advisors

Team & Cross-Functional Management

Supervise and develop administrative staff, building capacity and clear role definition
Partner across development, finance, and marketing to ensure seamless execution and consistent handoffs between teams
Act as a central point of coordination for multiple concurrent workstreams, keeping projects on schedule and stakeholders aligned

Who You Are

10+ years of experience in operations, program management, or administrative leadership within a nonprofit, foundation, or financial/professional services setting
Proven ability to design and implement processes, systems, and controls that scale
Experience managing teams and coordinating across multiple departments or functions
Comfortable managing complexity, competing priorities, and detailed compliance requirements
Strong project management skills — able to lead multiple workstreams with clarity, discipline, and sound judgment
Credible communicator with donors, advisors, and senior leadership; planned giving or gift administration exposure is a plus but not required