Events Manager

• Support MJF’s strategic priorities by creating and executing an annual event plan

• Maintain and develop annual event plans based on event resource needs and will assist in event prioritization and scheduling.

• Develop and implement a planning process and project timelines for each event to ensure an efficient and effective event planning process.

• Work with event host departments to identify quantitative and qualitative metrics to evaluate the success against department goals.

• Serve as MJF’s event expert, maintaining expertise in tools and best practices for live and virtual events.

• Provide events consultation and guidance to MJF departments

• Manage in-person, and virtual events (meetings, luncheons, small gatherings, community-wide events, visiting delegations, etc.) with a high level of excellence and professionalism.

• Using provided collaborative project-management tools

• Lead or participate in event committees with staff and volunteers.

• Coordinate facilities reservations, caterers, other vendors, equipment, physical setup and tear-down, clean-up, and all other event details.

• Manage food & beverage, seating, nametags, day of event logistics, and staffing.

• Ensure participant satisfaction during events.

• Maintain event checklists.

• Prepare and track a budget for each event.

• Ensure event host departments development of scripts and audiovisual materials for events in collaboration with lay leaders and staff using contract content producers as needed.

• Manage vendor relationships

• Develop and maintain strong relationships with strategic partners.

• Negotiate contracts and secure required approvals.

• Manage guest travel and visitor logistics

• Coordinate and negotiate schedules and agendas with talent/agents.

• Manage all logistics including itinerary, travel, hotel, and contracted requests.

• Manage event-related business

• Manage speaker, vendor, and venue information in the CRM database.

• Ensure invoices are coded correctly and submitted to the Business Services department for payment. Collect W9s and applicable information from vendors

• Maintain event project files for future reference.

• Lead development of event marketing materials

• Work with event host department to determine marketing needs for each event (invitations, programs, etc.)

• Collaborate with marketing team in developing materials, securing approvals and meeting timelines

• Coordinate the development of digital assets for events, including invitations and RSVP forms, landing pages, community calendar listings, newsletter submissions, etc.