Reception and Office Administrator

Primary Job Functions
Reception:
•Routing all general emails and calls, delivering timely messages to appropriate parties
•Safely manage the door/welcome guests and visitors
•Maintaining a tidy and stocked office
•Connect congregants with the caring community resources
Office Administration:
•Printing, prepping supplies, and distribution
•Vendor and equipment coordination
•Taking and sharing notes in all staff meetings
•Managing mail and coordinating mailings
•Data entry and data coordination as needed to support events, community, worship, lifecycle, and learning programs
•Gift shop sales
•Travel arrangements
•Certificate creation
•Parking lot reservations
Purchasing:
•Receiving and inventorying all orders
•Maintaining supplies and supply storage
•Daily and weekly ordering for all Temple departments and programs
•Ritual items and gift shop ordering and stocking
•Gift ordering
Other duties as assigned

Qualifications
•Computer competency requiring Google Suite, Microsoft Word, Outlook and Excel
•Ability to problem solve, take initiative, set priorities, handle multiple projects and exercise good judgment in a fast-paced, dynamic environment
•Speed and consistency in email-based communication
•Strong attention to detail: experience tracking multiple project/communication threads
•Willingness to ask for and to give feedback
•Customer service orientation
•CRM database software experience, familiarity with ShulCloud software a plus
•Demonstrated commitment to people and organizations who are changing the world through Jewish values, social justice and meaningful relationships