Office Services Supervisor

Corgan is actively recruiting a dynamic Office Services Supervisor to join the firm as part of our Shared Services team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Responsibilities

Oversee the daily operations of office facilities, including coordination with the landlord for office maintenance and cleaning services
Oversee weekly rounds and routines throughout the facility to ensure that issues are addressed in a timely manner
Coordinate and prioritize office tasks and assignments, ensuring timely completion
Facilitate effective communication within the office, coordinating meetings, and ensuring all staff members are kept informed of important updates
Assist with preparing and proofreading headcount, transportation, onboarding reports, and other documents
Establish and maintain relationships with vendors, such as office equipment suppliers, maintenance contractors, and cleaning services
Assist with access control and security systems
Assist with scheduling and follow-ups on individual furniture repair/modifications requests
Provide support as the primary interface with landlord for maintenance, repair, and security issues when the office services manager is not present
Assist with administrative and setup logistics for local office events
Collaborate and delegate office tasks with other staff to promote equitable work distribution, resolve scheduling and employee concerns, and foster a collaborative team environment
Develop and maintain efficient record-keeping systems for both physical and electronic files, ensuring documents are properly organized, stored, and archived
Assist with budget preparation, cost savings opportunities, and tracking office expenses
Participate in on-call rotations for all office locations
Assist with coordinating employee onboarding and offboarding processes
AED/ CPR training and machine maintenance
Coordinate service and maintenance for company vehicles
Provide coverage for office services staff as needed
Participate in and coordinate special projects as requested
Ability to manage a team of up to 5 office administrators

Qualifications

5+ years of experience in facilities/office services
Bachelor’s degree; or combination of high school diploma and equivalent experience
Exceptional client service skills
Adapts to a rapidly changing environment, exhibiting flexibility to maintain evolving responsibilities and accountabilities
Occasional lifting is required
Uses MS Office Suite and other business applications