Billing Specialist

Responsibilities

Act as the primary financial partner for Project Manager (PM) accounting questions.
Facilitate training for PMs in collaboration with billing team members to provide guidance on accounting questions and software as needed.
Facilitate in person and virtual meetings with PMs to assist with questions related to draft invoices, consultant approvals, project profitability, and accounting software.
Support members of the billing team with reconciliations and project accounting questions.
Review and interpret client and consultant contracts, ensuring accounting system alignment on project budgets, billing terms, rate structures, and contractual requirements.
Update project folders with appropriate documents, utilizing required naming conventions.
Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
As needed, assist PMs with client AR follow ups and resolve AR discrepancies.
Research any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and fully compliant with contract requirements.
Manage portfolio of assigned projects from setup through to close-out.
Assist accounts payable coordinator in validating consultant invoices for accuracy. Answer questions regarding consultant budgets and contractual limitations.
Generate, interpret and distribute reports and project analyses as requested by the Project Managers, Principals or Accounting Leadership.
Analyze, research, and present information to the governance team related to annual financial audits as requested.
Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller, and CFO.

Qualifications

Strong written and verbal communication skills, with the ability to explain financial concepts to non-financial staff.
Excellent attention to detail with the ability to manage multiple deadlines.
Strong proficiency with MS Office, including Outlook and Excel.
High level of professionalism, problem‑solving skills, and commitment to accurate financial management.
Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
5+ years of billing or related experience, in an AEC environment preferred.
Deltek Vision and/or Vantagepoint experience is preferred.