Accounts Payable Lead

Accounts Payable Lead | Five Towns, NY $75,000 $90,000

About the Role

We're looking for an experienced, detail-oriented Accounts Payable Lead to join our team. This is a hands-on, in-person role for someone who can juggle multiple client accounts, own the full AP and payroll cycle, and hold themselves to a high standard of accuracy and professionalism. The ideal candidate is a self-starter who thrives in a fast-paced, service-driven environment.

Key Responsibilities

Accounts Payable

Own the full AP cycle: receive, verify, and reconcile invoices accurately and on time

Perform invoice and GL data entry, selecting appropriate accounts and attaching invoices in the system

Manage vendor W-9 collection and maintain vendor records

Track payment schedules and process payments via check, online vendor accounts, and online banking

Monitor AP aging reports, verify balances, and guide clients on payment prioritization

Identify and flag fraudulent or duplicate invoices; process credits, adjustments, and corrections

Issue stop payments, manage cash flow, and process fund transfers as needed

Handle employee reimbursements and generate purchase orders

Process 1099 reports at year-end; produce AP-related reports and handle ad hoc requests

Support month-end close with accurate, timely reporting

Payroll

Process bi-weekly and monthly payroll cycles accurately and on time, including during high-volume or complex weeks

Review timesheets, compute earnings and deductions, and ensure compliance with federal, state, and local laws

Handle off-cycle checks, bonuses, terminations, and payroll adjustments

Maintain payroll records, employee data, and system updates

Reconcile payroll reports and coordinate with accounting for accurate GL entries

Prepare and file quarterly and year-end payroll reports (W-2s, 1099s, etc.)

Onboard new payroll clients and document processes to enable delegation and coverage

Client & Team Relations

Serve as the primary AP contact for clients, communicating clearly, proactively, and professionally

Guide clients on payment prioritization based on aging, urgency, and business impact

Communicate issues and risks to leadership promptly, framing problems in a way that drives resolution

Collaborate with account leads, offshore staff, and operations to ensure high-quality service delivery

Provide training, guidance, and support to team members within your areas of expertise

Qualifications

3+ years of accounts payable experience required

2+ years of payroll processing experience; multi-state payroll strongly preferred

Demonstrated ability to manage multiple responsibilities and deadlines in a high-volume environment

Strong knowledge of payroll laws and compliance: FLSA, state/local tax, garnishments

Proficiency in payroll and accounting software (ADP, Paychex, Gusto, QuickBooks Payroll, or equivalent)

Strong Excel skills and data entry accuracy

Solid understanding of finance, accounting, and bookkeeping principles

Exceptional attention to detail, organizational skills, and time management

Clear, structured written and verbal communication skills

Interested? Send your resume to: [email protected]