Payroll & Benefits Specialist

Position Overview

As the Payroll and Benefits Specialist, you will play a key role in executing the payroll operations and benefits administration for our two dealerships, ensuring accuracy, compliance, and efficiency. This role is ideal for an experienced payroll professional with a deep understanding of Canadian payroll regulations and benefits administration with a track record of success in the automotive industry. This position does not have any direct reports and is expected to be onsite during the first few months of on-boarding and then moving to a hybrid setup.

Key Responsibilities

1. Payroll Processing

Process payroll for all 150+ employees in compliance with all appropriate national, provincial and local withholding regulations within UKG payroll software
Manage accurate and timely processing of multiple payroll cycles including bi-weekly, semi monthly, and monthly schedules for both dealerships
Ensure deductions, benefits, and other payroll-related elements are processed accurately.
Upload payroll data into accounting software

2. Benefits Administration and HR

Manage benefit enrollments and terminations with our benefits providers
Assist with employee HR documentation such as employment agreement drafting, letters of employment, and termination letters
General filing and document retention

3. Compliance and Reporting

Stay abreast of Canadian payroll legislation and ensure compliance with federal and provincial regulations.
Prepare and submit required statutory reports, including T4s, ROEs, and other relevant documentation.
Provide periodic analysis of payroll and disbursement records to ensure that adjustments are in accord with management’s criteria
Collaborate with finance and management to reconcile payroll-related accounts and resolve accounting discrepancies.

4. Team Collaboration

Collaborate with sales, finance, and other departments to ensure seamless communication and integration of payroll-related information.
Provide guidance to other staff members on payroll-related matters and foster a positive and collaborative work environment.
Provides on-going assistance to employees in tax-related payroll matters
Employee training scheduling for OEM requirements

5. System Management

Utilize UKG payroll software to optimize efficiency and accuracy in payroll processing and reporting.
Implement best practices in system utilization and stay informed about system updates and improvements.
Utilize dealership management software (DMS) to enter payroll data for accounting purposes

Qualifications:

Payroll Compliance Professional (PCP) designation is a must
Minimum 5 years of experience in payroll management, preferably in the automotive industry.
In-depth knowledge of federal and provincial payroll legislation, tax regulations, and labor standards.
Proficiency in using payroll software and strong analytical skills
UKG payroll software experience preferred
Excellent communication and interpersonal skills
Experience with using accounting/bookkeeping software