Finance

Finance Manager Position Overview

A growing organization in Midtown Manhattan is seeking an experienced and highly dependable Finance Manager / Controller to oversee the daily financial operations of two related businesses while also supporting essential office administration.

This is a hands-on role for someone who is comfortable taking ownership of accounting, cash flow, accounts receivable, accounts payable, financial reporting, and overall financial organization. The Finance Manager / Controller will work closely with ownership and provide clear, accurate, and timely visibility into the financial health of the businesses.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working within a small team where responsibilities may extend beyond traditional accounting functions.

Key Responsibilities Accounting & Financial Operations

• Oversee daily accounting and financial operations for two related businesses.
• Maintain accurate and up-to-date financial records.
• Ensure transactions are properly recorded and categorized.
• Review bank activity, deposits, payments, and credit card transactions.
• Perform and review bank and credit card reconciliations.
• Maintain proper financial documentation and organized records.
• Monitor financial activity across both businesses and identify discrepancies or issues requiring attention.
• Help establish and maintain effective accounting procedures and internal controls.

Accounts Receivable & Accounts Payable

• Manage accounts receivable and accounts payable.
• Monitor outstanding client balances, open memos, invoices, and payment schedules.
• Ensure consistent and timely follow-up on outstanding receivables.
• Assist with collection efforts and resolve payment discrepancies.
• Process and track vendor payments and other financial obligations.
• Maintain accurate A/R and A/P aging reports.
• Provide ownership with regular updates regarding outstanding balances and payment activity.

Cash Flow & Financial Reporting

• Monitor company cash flow across both businesses.
• Provide ownership with clear visibility into available capital and upcoming financial obligations.
• Prepare monthly financial reports, including:
  • Profit and loss statements.
  • Balance sheets.
  • Cash flow reports.
  • Accounts receivable and payable aging reports.
• Provide regular updates on receivables, cash position, expenses, and overall financial performance.
• Identify financial trends, potential issues, and areas requiring management attention.
• Assist ownership with financial planning and decision-making.

Expense Management & Financial Controls

• Track and review business expenses.
• Identify opportunities to improve cost management and financial efficiency.
• Review financial processes and implement systems that improve accuracy and organization.
• Maintain appropriate documentation for purchases, sales, inventory, memos, returns, and payments.
• Ensure financial records and supporting documentation are complete and easily accessible.

External Accounting & Financial Coordination

• Work closely with outside accountants, bookkeepers, tax professionals, banks, and other financial partners.
• Provide outside professionals with accurate financial records and supporting documentation.
• Assist with year-end accounting and tax preparation.
• Coordinate financial requests and ensure required information is provided accurately and on time.
• Serve as a primary internal point of contact for routine accounting and financial matters.

Administrative Support

• Assist ownership with essential administrative and operational responsibilities as needed.
• Maintain organized business and financial documentation.
• Support special projects and other office needs.
• Work collaboratively within a small team and be willing to assist outside of traditional finance responsibilities when necessary.

Qualifications

• Previous experience in accounting, finance management, controllership, bookkeeping, or a related financial role.
• Strong understanding of accounts receivable, accounts payable, cash flow management, and financial reporting.
• Experience preparing and reviewing P&L statements, balance sheets, cash flow reports, and aging reports.
• Strong understanding of bank and credit card reconciliations.
• Experience working with outside accountants and tax professionals.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple financial responsibilities and deadlines.
• Strong analytical and problem-solving abilities.
• Ability to maintain accurate and confidential financial records.
• Comfortable working directly with business ownership.
• Proactive and able to work independently with minimal oversight.
• Comfortable working within a small team and assisting with administrative responsibilities as needed.
• Strong Excel and accounting software skills preferred.