Payroll & AP Coordinator

Payroll & AP Coordinator

Five Towns, NY | In-Office

$60K–$80K DOE

Position Overview

Seeking a detail-oriented Accounts Payable & Payroll Specialist to join a growing consulting firm supporting multiple client accounts. This role is ideal for someone organized, dependable, and comfortable managing both AP and payroll functions in a fast-paced environment.

The Ideal Candidate

Experience handling both payroll and accounts payable

Strong attention to detail and accuracy

Able to manage multiple client accounts and deadlines

Comfortable communicating with clients directly

Organized, proactive, and solutions-oriented

Key Responsibilities

Process invoices, payments, reconciliations, and vendor records

Manage AP schedules, reimbursements, and cash transfers

Process bi-weekly and monthly payroll accurately and on time

Maintain payroll records, deductions, onboarding, and compliance

Prepare 1099s, W-2s, and payroll-related reports

Communicate with clients regarding payroll and AP matters

Assist with GL coding, reporting, and other accounting support tasks

Qualifications & Must-Haves

2+ years of payroll and accounts payable experience

Strong understanding of payroll compliance and bookkeeping principles

Experience with payroll/accounting software such as ADP, Paychex, Gusto, or QuickBooks

Strong Excel and data entry skills

Ability to maintain confidentiality and manage deadlines effectively