Project Manager - Construction Subcontractor

Project Manager - Construction Subcontractor

Williamsburg – Full-Time / In-Office

$80,000–$140,000 DOE

Established company serving commercial, and institutional projects is seeking a highly organized and detail-oriented Project Manager / Order Coordinator to oversee the administrative and operational flow of projects from intake through final delivery and invoicing.

This role is heavily detail-driven and requires someone extremely organized, proactive, and comfortable managing large amounts of project information, measurements, paperwork, and vendor coordination across multiple active jobs simultaneously.

Key Responsibilities

Manage projects from estimating and intake through delivery and closeout
Gather and organize project information, specifications, measurements, and documentation
Support estimating, pricing, exclusions, and proposal preparation
Prepare estimates, contracts, sales orders, purchase orders, and invoices
Coordinate with vendors regarding pricing, acknowledgments, lead times, and deliveries
Track project paperwork, approvals, submittals, RFIs, and change orders
Coordinate receiving, deliveries, packing slips, and related logistics
Follow up on accounts receivable and collections as needed
Keep projects moving by tracking open items, following up consistently, and ensuring all details are accurately documented
Enter highly detailed door specifications, measurements, hardware information, and codes into internal systems with a high level of accuracy
Review and verify manufacturer acknowledgments and confirmation forms against original orders to ensure all specifications, dimensions, quantities, and project details are correct
Catch discrepancies, missing details, and ordering mistakes before production and delivery
Ideal Candidate

Extremely detail-oriented and highly organized
Strong with numbers, measurements, paperwork, and administrative coordination
Able to manage many moving pieces across multiple projects simultaneously
Strong follow-up and problem-solving skills
Comfortable working in a fast-paced office environment
Prior experience in project coordination, order management, construction administration, doors/hardware, millwork, building materials, or related industry preferred
Must be comfortable working full-time onsite in Williamsburg