Senior Manager, Train Operation & Construction Planning

JOB SUMMARY

This position is responsible to manage and coordinate activities of design and construction consultants, construction contractors, LIRR/Amtrak Force Account and private developers to ensure they meet established schedules and budget criteria. Oversee the coordinate with Transportation, M of E and all Engineering departments in response to service disruptions. Represent LIRR as liaison to facilitate project activities, manage and coordinate activities of with all LIRR Departments, Amtrak MTACD, NYCTA, MNRR and 3rd party agencies to ensure that necessary approvals are obtained to implement projects.

Nature & Scope

To assure that all necessary reviews and inspections are performed. Fill in for the Senior Director as needed. Manage activities of technical and administrative staff for the implementation of capital projects. Prepare reports, presentations and all other required administration. Resolve design and construction problems. Review changes and participate in change order negotiations. Approve invoices and other project charges. Prepare schedules and budgets for the performance of work.

DUTIES AND RESPONSIBILITIES

Project Management

Manage project team and task groups
Provide a single point of contact for all project activities
Manage issues that affect project performance and propose alternate courses of action resulting in improved performance
Manage control of scope, schedule, budget, quality, and user needs
Identify, develop and implement solutions to minimize impacts to Train Operations Public Affairs, User, and all LIRR Operating Departments
Take lead and prompt action in arbitrating/resolving job related problems.
Perform field visit; identify constructability concerns
Identify and manage changes in project scope, budget and schedule.
Document and distribute lessons learned; maintain open items logs.
Manage a process for improved project performance and pursue opportunities to reduce costs
Manage project closeout process; maintain project verification logs
Conduct monthly meetings and issue minutes; produce monthly summary updates
Coordinate and integrate with Operations, Engineering, 3rd Party Contractors and other Departments to support projects and maintenance.
Establish Project Organization and Distribution Lists, oversee committee workshops
Establish, coordinate, execute Track Outages as required

End Results Expected

Assures a quality project within scope, budget and on schedule.
Assures work conforms to contractual requirements and is performed in an effective and professional manner.
Assure all 3rd party contractor work is performed safety and efficiently.
Oversee the coordination of access & protection.
Manage coordination of all 3rd party activities with various departments at LIRR, Amtrak, MTACC, MNRR and NYCTA.

Goals

Manage department goals
Manage departmental initiatives
Manage strategies to increase effectiveness of departmental resources
Exercise good people skills and cooperate with other departments
Promote Partnering

End Results Expected

Department goals are achieved.

Manage Contractor/Procurement Process

Assist in the development of the procurement packages
Review and validation of contracts and procurement documents
Evaluate bids and proposals
Manage the review and distribution of submittals and deliverables including critical long lead-time materials.
Monitor and evaluate contractor progress against established plan
Review, validate and approve Force Account (FA)/3rd Party transmittals and contractor invoices

End Results Expected

Finished product meets Long Island Railroad standards and satisfies user department’s needs to assure the most cost effective, usable products and strategies are utilized.

Project Administration

Ensure that Force Account expenditures are properly charged to the appropriate project/task and that WAR'S are adequately funded to support project.
Manage the processing of ACE, PLS, Change Orders, and closeouts
Manage the monitoring of Project cost, Schedule and Estimates
Approve internal and external project summary reports, as necessary
Monitor project performance and implement processes and assurances for improvement
Manage the review and comments of MTA and FTA PMOC reports.
Manage the presentation of project summaries and progress at PMOC, SMOC, FTA, Task Group and CPOC meetings, as appropriate.
Manage the preparation of Project documentation

End Results Expected

Management is kept advised of job progress; monthly reporting is maintained.
Assures that all charges are proper and the best interest of the Railroad is maintained.

Safety/Quality Process Improvements

Manage the preparation of Project Plans, Quality Plans and Site-Specific Work Plans
Conduct site visits and coordinate with CQA to perform safety audit as appropriate
Ensure Safety audits of employees are performed documented
Manage and review project documentation for completeness and accuracy
Propose new and/or revisions to existing guidelines and operating plans
Oversee & coordinate access & protection of 3rd party employees

End Results Expected

Assures a quality product and all safety guidelines are followed.

Staff Management and Development

Monitor, mentor and develop project staff
Provide feedback to subordinates and identify areas of improvement
Ensure DPM procedures and guidelines are followed
Ensure annual performance appraisals are conducted in a timely manner
Attend courses, conduct presentations/training sessions
Participate in cooperative summer internship program

End Results Expected

Assures the professional growth of Railroad personnel.
Special Assignments

Participate in special assignments as required.

End Results Expected

To ensure business needs of the department are met.

Performs other duties as assigned
Complies with all policies and standards
May be required to work hours outside regular work hours, as applicable
Observes the work performed by contractors, as applicable
Reviews invoices and approves them if the work has contractual standards, as applicable
Addresses performance issues with the contractor when possible, as applicable
Escalates issues to other parties when needed, as applicable

KNOWLEDGE, SKILLS AND ABILITIES

Required:

Fully qualified on Operating Rules and Physical Characteristics of the LIRR at the Train Dispatcher level.
Must possess supervisory experience or experience serving in a leadership capacity.
Thorough knowledge of Transportation day-to-day operations and procedures and must be conversant with union agreements.
Must possess ability to demonstrate strong understanding of company/department operations, operating rules, policies and procedures, including production procedures.
Thorough knowledge of railroad emergency and winter storm SOP’s
Progressively responsible related experience in engineering, manufacturing, and/or construction project management or certificate in construction management and directly related, progressively responsible successful experience in engineering and/or construction with emphasis on project management.
Prior experience managing/supervising others and contributing towards a department/section budget.
Must possess demonstrated, strong analytical, problem solving and decision-making skills, with ability to identify issues and take initiative to effectively resolve.
Must possess proven leadership, judgment, effective verbal, written communication, interpersonal and presentation skills with the ability to motivate people.
Knowledge of scheduling and estimating for all disciplines.
Must possess strong human relations, communication, presentation, interpersonal, problem solving, decision-making, and judgment skills.
Must demonstrate a high level of initiative, professional integrity and demeanor.
Proficient computer skills (Windows environment - Microsoft Office), strong business administration skills (i.e.; report and letter writing, time management).

The following is/are preferred:

Familiarization with contract documents, specifications and plans.
Knowledge of operational needs, FRA and FTA policies and safety issues governing the LIRR.

REQUIRED EDUCATION AND EXPERIENCE

Bachelor’s Degree in Arts/Sciences (BA/BS) in Transportation/Engineering/Business or related field. An additional 4 years of demonstrated, directly related, recent equivalent experience may be considered in lieu of the degree.
Minimum 7 years of railroad experience.

The following is/are preferred: None

LICENSES AND CERTIFICATIONS

Required:

Valid Driver’s License

Preferred:

ACI, AACE, CCE, CCS, CDT, CSI, EIT and VE certification

OTHER INFORMATION

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.
Employees driving company vehicles will be subject to License Monitoring and must complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.