Executive Coordinator

About the Role

We are currently seeking an Executive Coordinator who will support one of Bridgewater’s Investment Leaders by liaising with internal and external stakeholders on their behalf, fielding and prioritizing incoming requests, managing their commitments and calendars, installing and overseeing intra-team processes to ensure broad organization and coordination across their responsibilities. This role demands a highly organized candidate who can juggle multiple, sometimes competing, priorities seamlessly. Additionally, given the sensitive nature of information the team frequently engages in, we look for someone with unwavering professionalism, absolute discretion, and exceptional judgement.

Interested in learning more about working at Bridgewater? Hear about the experiences of our employees  here.

You will drive the following responsibilities:

In partnership with the Investment Leader and their team, provide support through administrative duties including:

Serve as first point of contact on incoming scheduling and administrative requests for the Deputy CIO and the AIA at the Table research team, triaging and prioritizing in a fast-moving, ambiguous environment.
Partner with the Chief of Staff to arrange and schedule numerous meetings; maintain and update calendars; determine the importance of meeting requests and schedule accordingly; demonstrate flexibility.
Proactively manage/coordinate daily logistics in office, travel arrangements, as well as internal and external engagements.
Provide support in managing projects and deadlines to ensure the executive is well-prepared and organized across all priorities.
Maintain records, organize files, and ensure easy access to important documents and information.
Run and improve smaller scale operational processes within the team.
Build and maintain clear communication channels within and outside the department, partnering well while pushing back when appropriate.
Handle confidential and sensitive information with discretion and integrity

We are looking for candidates with the following minimum qualifications:

Extensive experience managing high volume scheduling or calendars
High empathy, affinity for working as a part of a team to support senior executives
Effective written and oral communication skills with strong attention to detail
Excellent organizational skills and an ability to juggle multiple responsibilities, tasks/priorities with minimal error
Ability to independently anticipate problems and enjoys collaborative problem solving
Ability to think proactively and show initiative
Proficiency with Microsoft Outlook and Word
Familiarity with Microsoft Excel and PowerPoint