Executive Assistant

Job Requirements:

Strong organizational skills.
Clear written and spoken communication skills.
Excellent interpersonal skills.
Ability to take initiative
Bookkeeping skills including payables and receivables.
Computer skills to use or learn software including Quickbooks, Canva, Google Suite, Office Suite, Calendly, SignUp Genius, ShulCloud and other new technology as needed.
Flexibility and ability to manage multiple priorities.
Sensitivity to ensure confidentiality and discretion in all matters relating to personnel, financials, and member information.
Previous experience and a bachelor’s degree preferred but not required.

Core Areas of Responsibility

Administrative support for the clergy’s pastoral work, including phone calls to members and tracking the clergy’s visits and communications using CRM software.
Calendar management for the clergy, including oversight of online calendars and correspondence by phone and email to schedule or reschedule meetings.
Inbox management for the rabbi, including flagging important emails for follow-up, and responding to and composing correspondence that does not require the personal attention of the rabbi.
Logistical support for programming, meetings, and lifecycle and religious events
Communication with volunteers, errands, and purchasing/ordering food.
Creation and preparation of printed or digital publicity materials, photocopies, scanning, mailing, etc. Tracking and submitting reimbursements.
Anticipating needs for upcoming programs.
Answering phones during office hours, welcoming people to the building, and screening calls for the senior staff.
Working to process accounts payable and receivable, and monthly billing.
Helping to accurately maintain the CRM database and reports.
Regularly maintain and update the website and the calendar of events
Identifying tools and systems to help organize and streamline administrative operations
Personal support and other office work as assigned.

Hours:

40 hours per week.

The proposed in office schedule would be:

M - 10:00am - 6:00pm

T - 10:00am - 6:00pm

W - 10:00am - 6:00pm

Th - 10:00am - 6:00pm

Plus 8 hours per week of flex time.