Wellness Program Assistant

Position Summary

The Wellness Program Assistant provides administrative and programmatic support to SAB's Wellness Team. Working closely with the Head of Artistic Health and Wellness, the Wellness Program Assistant helps coordinate scheduling, communications, events, supplies, and other day-to-day activities that support the efficient operation of the Wellness Department and its services to students and families. This is a non-exempt, part-time position reporting to the Head of Artistic Health and Wellness.

Essential Duties and Responsibilities

Provide administrative and organizational support to the Head of Artistic Health and Wellness and the Wellness Team.
Track Wellness Team hours and maintain related departmental records.
Manage the Wellness Team's My Booking page, including maintaining appointment availability and coordinating student scheduling with the Artistic Department.
Coordinate administrative and logistical needs for Wellness Team events, workshops, and other programming.
Coordinate scheduling and logistics for guest wellness professionals, including space, access, materials, and communication with relevant SAB departments.
Facilitate the ordering of Wellness Team supplies and maintain an organized inventory of departmental materials.
Respond to routine parent and guardian inquiries regarding Wellness services, scheduling, and programming, referring sensitive, clinical, or complex matters to the appropriate Wellness Team professional.
Assist with departmental communications, calendars, files, and other Wellness Team resources.
Collaborate with colleagues across SAB to support effective coordination and communication of Wellness services and programming.
Maintain appropriate confidentiality and exercise discretion when handling student and family information.
Perform other related duties as assigned.

Requirements
Strong organizational skills and attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to coordinate multiple schedules, priorities, and deadlines.
Ability to communicate professionally and effectively with students, families, colleagues, and outside professionals.
Demonstrated discretion and ability to appropriately handle confidential and sensitive information.
Proficiency with Microsoft Office (specifically Excel), scheduling platforms, or comparable applications.
Ability to work both independently and collaboratively and exercise sound judgment regarding when matters should be referred to a supervisor or Wellness Team professional.
Prior administrative or program support experience in an educational, wellness, performing arts, healthcare, or youth-serving environment preferred.