Sr. Events & Programming Specialist

Job Posting: Sr. Events and Programming Specialist.

Are you passionate about events, programming, and creating engaging experiences in Downtown Baltimore? We are seeking an experienced and highly organized professional to join the Marketing Department as a Sr. Events and Programming Specialist. This role provides an opportunity to help shape and deliver high-quality events and programs that attract, engage, and connect residents, visitors, members, and partners throughout Downtown Baltimore.

What You’ll Do:

Create engaging and compelling pitches, presentations, ROIs for wrap-up, and other essential events related pieces.
Develop and coordinate annual event schedule/calendar mapping of all dates including one-day festivals, recurring park activities, partner organizations and promotional consumer experiences to include but not limited to Monument Lighting, CIAA Basketball Tournament, Fleet Week, and MLK Parade.
Maintain permits, contracts, vendors, and contractor paperwork such as insurance certificates, W9s, etc. in a timely and organized manner.
Develop and maintain clear logistics plans including detailed planning timelines, signage, and day-of-event run-of-show instructions.
Assist in the development and management of event budgets, including forecasting, cost tracking, and vendor negotiation to ensure fiscal responsibility.
Oversee the planning, sourcing, and procurement of branded merchandise for organizational events and initiatives.
Select and manage external vendors for branded merchandise, ensuring alignment with brand standards, budget, and event objectives.
Lead the development of inventory tracking process to support events and marketing objectives.
Proactively identify and resolve complex issues during event planning and execution that may impact branding, safety, or customer experience.
Curate and execute weekly markets and occasional DPOB presentations for members and partners
Responsible for managing event registration platforms and attendee communications
Support membership recruitment, retention, and recognition initiatives.
Assist with volunteer management related to events and programming.
Maintain accurate event and program information across DPOB communication platforms (internal and external).
Actively assist in the development and implementation of events and programming.
Research industry trends and member interests to recommend new program topics and formats.
Coordinate speaker outreach, scheduling, contracts, materials, and presentations.
Monitor attendance data, feedback surveys, and performance metrics.
Recommend improvements to increase engagement and participation.

What We’re Looking For

Qualifications:

Minimum of 3 years’ experience in event management or related field required
Bachelor’s degree preferred
Must possess a valid driver’s license and maintain a driving record with no more than two (2) points to be eligible to operate company vehicles for occasional business purposes
Experience with Customer Relationship Management (CRM) systems and Salesforce preferred
Experience with non-profits, events, retail, or urban placemaking a plus

Skills and Ability:

Knowledge of Microsoft Office Suite
Extreme attention to detail and strong organizational skills
An ability to meet deadlines while multi-tasking across campaigns & projects
Must thrive working within a fast-paced, innovative environment
Demonstrated ability to move the needle of success, with extensive experience collaborating with other teams.
Excellent analytical, problem-solving, and decision-making skills
Demonstrated ability to work independently, exercise sound judgment, and manage multiple projects simultaneously.
Ability to interpret and apply organizational policies and procedures with minimal supervision.
Experience promoting public and private events
Ability to establish and maintain credibility and trustworthiness
Exceptional interpersonal skills
Ability to be clear and direct in both written and verbal forms of communication
Passion for Downtown Baltimore

Work Environment & Physical Requirements

This position is primarily based in an office environment but regularly works at indoor and outdoor event venues throughout Baltimore. The role may require evening, weekend, and occasional holiday work, as well as travel to event locations, partner sites, and vendor locations.

The position requires the ability to move throughout event venues, including navigating stairs and uneven surfaces, and to remain standing or walking for extended periods during events. The employee may occasionally be required to lift, carry, push, or pull event-related materials and equipment weighing up to 30 pounds, with or without reasonable accommodation. The role also requires regular use of computers, mobile devices, telephones, and other standard office and event equipment.

Event work may involve exposure to varying weather conditions, temperatures, noise, crowds, and other conditions associated with public events.

Schedule and Compensation:

This full-time position offers a compensation range of $55,000-$63,000 per year, depending on experience and qualifications.

Benefits

In addition to competitive pay, DPOB offers a comprehensive benefits package, including:

14 days of Paid Time Off (PTO)
40 hours of Sick and Safe Leave (both prorated to start date)
12 paid holidays
Medical, dental, and vision insurance
Life and disability insurance
401(k) plan with company match
Flexible Spending Account (FSA)
Pre-tax transit and parking benefits
Employee Assistance Program (EAP)

Eligibility and Application Process

This position will be posted internally for 7 days before being advertised externally. Internal DPOB candidates must have at least six months of successful performance with no disciplinary actions to be eligible.