AP Specialist

*AP Specialist*

Location: Hollywood, FL
Employment Type: Full-Time, on-site

*Position Summary*

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our Finance team. The ideal candidate will be responsible for processing vendor invoices, maintaining accurate accounts payable records, ensuring timely payments, and supporting month-end close activities. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced, high-volume environment.

*Key Responsibilities*
- Process a high volume of vendor invoices accurately and timely.
- Perform three-way matching of invoices, purchase orders, and receiving documentation when applicable.
- Verify proper coding and approvals before processing invoices.
- Prepare weekly check runs, ACH, and electronic payments.
- Reconcile vendor statements and resolve discrepancies promptly.
- Communicate with vendors regarding payment inquiries and account issues.
- Maintain organized electronic AP records and supporting documentation.
- Assist with month-end close, including AP accruals and reconciliations.
- Monitor aging reports and identify outstanding issues.
- Ensure compliance with company policies, internal controls, and accounting procedures.
- Collaborate with facility administrators, procurement, and department managers to resolve invoice and payment issues.
- Support annual audits by providing requested documentation.

*Qualifications*
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
- Minimum 3 years of Accounts Payable experience.
- Experience in healthcare, long-term care, or multi-entity organizations is a strong plus.
- Strong understanding of accounting principles and accounts payable processes.
- Excellent attention to detail and organizational skills.
- Proficiency in Microsoft Excel and accounting software.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Team-oriented with a positive, professional attitude.

*Preferred Qualifications*
- Experience with *QuickBooks Online* is a must.
- Experience processing high-volume invoices.
- Knowledge of 1099 reporting requirements.
- Familiarity with month-end closing procedures.

*What We Offer*
- Salary: $60K-$$70K depending on candidate and experience.
- Comprehensive benefits package
- Paid time off and holidays
- Professional growth opportunities
- Collaborative and supportive work environment
- Opportunity to make an impact within a growing healthcare organization