Sheva Center Communication, Technology, and Operations Associate

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Act as a welcoming presence and first point of contact for the Sheva Center
Manage the Sheva Center email address: respond to inquiries, provide resources, schedule meetings, or direct to other staff members as appropriate
Manage JCC movement early childhood discussion lists
Engage in outreach and intake for Sheva Center programming
Professional Development
Online
Organize and provide logistical support
Set calendar
Registration
Outreach
Communication
Tech and logistical support
In-Person (Gatherings/Retreats/Cohorts or the like)
Project management from planning to execution, minus content development: create budget, book the venue, contract with outside consultants, handle permits/insurance, market the event, manage registration, and staff up, oversee setup, run check-in, coordinate vendors, keep the schedule on track, manage AV, handle guest needs, stay ready for safety/logistics issues, process consultants and vendors invoices, send thank-yous, reconcile the budget, survey participants, expense reimbursements, etc.
Data
Track and report engagement with the Sheva Center
Develop and execute the Sheva Center social media and communication strategies, in collaboration with the Marketing department, when applicable.
Serve as the day-to-day point of contact with the Sheva Center’s public relations firm or consultants — proactively supplying updates, event details, data, and impact stories so the firm has what it needs to move projects forward, and following up to keep deliverables on schedule
Finances
Outside contractor agreements, set up with finance department, invoice processing
Purchases
Travel-related reimbursements/expense reports
Maintain monthly finances
Any other department-related administrative tasks: Masterfile, JCC Resource Center, manage JCC Association, and movement calendars, subscriptions, Workmajic, etc.
Act as liaison with JCCs, other JCC Association departments, and outside agencies for matters related to the Sheva Center
Work independently and within a team to develop and coordinate special non-recurring and ongoing projects
Assist with other duties as assigned

Qualification Requirements

Bachelor's degree required
Strong organizational skills and administrative experience
Project management expertise with the ability to work under pressure, prioritize and be attentive to details, handle simultaneous responsibilities, and meet deadlines
Collaborative team player with ability to work independently
Excellent oral and written communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders
Expert in Zoom Communications platform and Microsoft Office Suite
Experience with MailChimp or similar email distribution platforms
Experience in data collection and data-driven decision-making
Comfortable serving as the point person for an outside public relations firm — proactively surfacing the information, updates, and materials they need, and following up to keep projects moving
Working knowledge of the Sheva Center’s program calendar and initiatives, to recognize which updates and milestones are worth passing to a communications partner
Ability to translate program and survey data into material a communications partner can use for stories and pitches
Comfortable working against externally set deadlines and following up proactively, without needing to be prompted
Ability to anticipate and react to projects as they arise
Maturity and experience to self-direct and manage workload
Knowledge of the JCC Movement and programs preferred
Nonprofit experience preferred
You do not need to identify as Jewish to be All identities are welcome.

Ideal Candidate

This person thrives in a mission-driven environment and brings both administrative precision and creative initiative. They are:

A proactive self-starter who owns projects through completion
Comfortable with ambiguity and shifting priorities
Skilled at building relationships across a national network
Detail-oriented and deadline-driven
Engaged with early childhood education and Jewish communal life