Receptionist

Summary

We are looking for a receptionist to join our team! This individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients’ needs.

Schedule: Monday-Friday, 8am-5pm

Responsibilities

Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm
Provide initial information regarding the firm’s services, and availability of lawyers
Obtain preliminary information from new clients, to determine their case histories, and backgrounds
Record all information provided by clients, and forward it to lawyers, or legal assistants
Respond to telephone calls, by operating PABX systems, diverting and transferring calls, and taking and relaying messages
Handle incoming and outgoing correspondence, according to established protocols and procedures
Oversee the obtainment and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers
Ensuring that conference and shared spaces are tidy and ready for client meetings
Assisting attorneys, paralegals, and other staff with various clerical duties as needed

Qualifications

High school diploma or GED
Entry level experience working in an office setting, preferably in the legal environment
Knowledge of general office practices
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Demonstrated skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Proficiency in Microsoft Office, Outlook, and ProDoc