Senior Clerk

Career Opportunity

Are you seeking a new career opportunity? We are looking for a Senior clerk to perform a variety of clerical and administrative duties to support the day-to-day operations of the Overhead section in the Streetcar Infrastructure Department. The role also provides coverage for other administrative and support staff, as required.

What You Will Do

Coordinate the daily administrative activities of the department/section.
Facilitate the procurement of supplies, materials and services for the section/department, i.e. stock requisitions, purchase requisitions, project material notices, purchase orders, materials return forms, inventory change requests, memorandum packing slips and electronic orders, including signing authority.
Prepare and/or assist with the preparation of correspondence and/or documentation on behalf of the department/section in accordance with department/section standards.
Prepare and monitor labour time sheets for employees and forward to appropriate personnel for processing and ensuring payroll adjustments are made, as required.
Assist the Supervisor/Foreperson with scheduling of work assignments, vacation, etc. for employees.
Monitor invoices and process payment in addition to issuing purchase order amendments to contracts and/or purchase orders, as required.
Scheduling and arranging for pick-up and delivery of parts and materials to users, as required.
Generate and compiling reports on various section activities, e.g. daily work reports, completed versus planned work reports etc.
May perform other administrative duties and tasks as required and provide back up support as required.
Participation in the TTC Customer Service Ambassador Program.

What Skills Do You Bring
Use office technology, software and applications
Maintain documentation and historical records
Plan and organize activities / projects to meet section and organizational goals
Create, document, and manage information and records

What Qualifications Do You Bring

Your education will consist of a completed secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
Your application will reveal prior administrative or clerical experience in a similar or related work environment.
Your application will demonstrate strong knowledge of modern office practices, procedures and equipment.
Must have knowledge of purchasing practices and procedures.
Prior knowledge with sections of collective agreements (e.g. issuance of clothing, safety shoe allowance, work scheduled etc.) is considered an asset.
Strong knowledge of modern office practices, procedures and equipment.
Must be proficient in the use of computers, including data entry skills and proficiency with MS Office and other software or applications relevant to the work.
You must also have good organizational skills with the ability to meet deadlines and strong interpersonal and oral/written communication skills.
Your application will reveal knowledge and experience with financial monitoring, reporting and record keeping.
A valid, non-probationary class “G” driver’s licence issued by the Province of Ontario is considered an asset.