Asana Administrator

We are looking for a Program Operations & Asana Administrator to own the day-to-day operations, data integrity, and continuous improvement of a large-scale Procurement program management system supporting 300+ initiatives across multiple workstreams.

Requirements:

5 7+ years of experience in program/project operations, PMO, systems administration, or a related role.

Hands-on Asana administration experience, including custom fields, automations/rules, portfolios, and reporting.

Strong experience with data quality, process governance, and operational workflow management.

Excellent attention to detail and ability to manage large volumes of initiative/project data.

Strong written and verbal communication skills with experience training and supporting stakeholders across regions.

Proven ability to design, document, and implement repeatable processes.

Experience with financial tracking, budget validation, stage-gate governance, or similar operational controls is preferred.

Responsibilities:

Administer and maintain Asana, including custom fields, rules/automations, portfolios, dashboards, templates, and reporting.

Own data hygiene and ensure initiative information remains accurate, complete, and up to date.

Manage daily hygiene tracking, action lists, issue resolution, and weekly operational stand-ups.

Design and maintain Asana schemas, workflows, templates, and governance processes.

Partner with regional stakeholders to migrate, maintain, and validate required initiative data.

Develop training materials, quick-reference guides, and onboarding sessions for non-technical users.

Identify and implement process improvements, including automation, AI-enabled workflows, approval flows, and data-quality checks.