Administrative Assistant

Description
Job Title: Administrative Assistant to Practice Manager – Surgical Office

Location: Center City, Philadelphia

Schedule: Monday–Thursday, 8:00 AM–6:00 PM (In-Office)

Key Responsibilities:

Provide comprehensive administrative support to the Practice Manager, including managing correspondence, scheduling appointments, and organizing meetings.
Conduct background research and present findings to assist in decision-making processes.
Oversee and maintain office systems, including data management and filing.
Handle incoming communications—calls, emails, and mail—efficiently, directing them appropriately.
Assist Practice manager with organization and documentation of projects
Coordinate travel arrangements, prepare expense reports, and manage office supplies inventory.
Assist in planning and organizing events, meetings, and conferences as needed.

Qualifications:

Proven experience as an administrative assistant, personal assistant, or in a similar role.
Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
Strong research abilities, demonstrating initiative and problem-solving skills.

Excellent verbal and written communication skills.
High level of discretion and confidentiality, especially concerning sensitive information.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
Comfortable working in a surgical office setting and interacting with patients.
Ability to work independently and collaboratively within a team.

Preferred Qualifications:

Experience in a medical or healthcare administrative setting.
Knowledge of medical terminology and electronic medical records (EMR) systems.

Salary
$20 - $25 per hour