Project Coordinator

Job Description
BRIEF DESCRIPTION:
As a Project Coordinator you will be responsible for contributing to the overall success of the financial and accounting information associated with office projects. This is a highly interactive position that is essential to the success and management of construction projects at BluSky. The Project Coordinator will work closely with project managers, superintendents, and project directors to reconcile job budgets, timely invoice our clients, accurately capture past and future costs, and maintain project documentation.

Hourly Pay Range:

PRINCIPAL DUTIES & RESPONSIBILITIES:
Upload budgets and ensure relevant production information is correct in the ERP system for sold jobs
Work with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP system
Ensure subcontracts are returned and signed from the subcontractor
Manage job flow in the ERP system
Ensure work authorization/contracts are fully executed
Analyze job costs for accuracy
Update estimated completion dates and other relevant project financial data based on information provided by the Project Managers or Project Directors
Obtain job progress information from Project Managers and provided daily / weekly (as required) updates to the customers
Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and meet contractual terms
Analyze monthly over and under billing (WIP) results
Conduct WIP report audits to ensure data accuracy
Work with internal stakeholders to help collect payment from customers
Collect and distribute information for customer surveys
Engage with customers, as needed, and deliver quality customer service
Support office as needed and directed by the Branch Accountant
Participate in the weekly production meetings
Update customer portals as necessary

SUPERVISORY RESPONSIBILITY:
This position has no direct reports

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES:
Must demonstrate a high level of accuracy and consistent work performance
Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
Strong problem solving, analytical and multi-tasking skills
High level of interpersonal skills with the ability to engage in teams and different personality types
Excellent written and verbal communication skills

QUALIFICATIONS & REQUIREMENTS:
2 or more years' office administration experience preferred
Ability to analyze data and problem solve
Must be detailed, organized and accurate
Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)
Excellent written and verbal communication skills
Ability to interact with employees and vendors in a clear and professional manner

EDUCATION:
High school diploma or a College degree in business administration, or a related field is preferred.

EDUCATION:
High school diploma or a College degree in business administration, or a related field is preferred.